HR & Administrative Assistant
About The Position
The HR & Administrative Assistant plays an essential role in delivering a positive, organized, and responsive employee experience. The role directly supports the CEO and assists with recruitment, interview coordination, onboarding, personnel record management, employment verifications, credentialing, payroll processing, and routine employee inquiries. The assistant conducts 30-, 60-, and 90-day new-hire check-ins, tracks required documentation and credentials, and helps maintain compliance throughout the employee lifecycle. The role also supports HR administration, including employee meetings, training, performance-review documentation, attendance and time-off records, HR communications, EDD claims, and other administrative duties assigned by the CEO. It maintains confidential personnel records, supports audits, tracks required and expiring documentation, assists with payroll preparation, and routes sensitive employee matters to the HR Manager and CEO. Compensation is $23.00–$25.00 per hour.
Requirements
- Previous HR, recruiting, administrative, or office support experience is preferred.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Ability to manage multiple priorities and meet deadlines.
- Professional judgment and ability to handle confidential information.
Nice To Haves
- Experience with HRIS or payroll systems, such as Paylocity.
- Knowledge of California employment practices.
Responsibilities
- Help coordinate employee meetings, trainings, and performance review documentation.
- Respond to routine employee questions and direct complex matters to the HR Manager and CEO.
- Assist with maintaining attendance records, time-off records, and other HR tracking records.
- Assist supervisors with their team members’ time-off requests.
- Prepare HR letters, reports, spreadsheets, and internal communications.
- Handle employment verifications within Company policy.
- Respond to EDD claims in a timely manner.
- Support the CEO with administrative duties as assigned.
- Support other HR projects and administrative duties as assigned.
- Coordinate the full-cycle recruiting process across departments.
- Post job openings and support recruitment activities.
- Screen applications and coordinate interviews with candidates and hiring managers.
- Prepare interview materials and communicate scheduling details.
- Assist with preparing offer letters, employment documents, and onboarding materials.
- Assist with pre-employment requirements and onboarding paperwork.
- Conduct and document 30-, 60-, and 90-day check-ins with new hires.
- Assist with new-hire paperwork, personnel files, and onboarding checklists.
- Track required employment documents, certifications, licenses, and expiration dates.
- Maintain accurate and confidential electronic and physical personnel records.
- Help ensure onboarding documentation is completed and filed appropriately.
- Assist with ordering and distributing name badges for new hires.
- Scan, organize, file, and retrieve employee documents.
- Track missing, expiring, or required documentation.
- Support audits and ensure records follow organizational and legal requirements.
- Create, distribute, and file status change letters, personnel action forms, and related documents.
- Assist with payroll preparation, data entry, and review.
- Help resolve routine timekeeping and payroll questions.
- Maintain confidentiality when handling employee and payroll information.
- Escalate employee concerns, sensitive matters, and potential compliance issues to the HR Manager and CEO.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
