HR Administrative Assistant (34343)

KLS MARTIN LP • Jacksonville, FL

7d • Onsite

About The Position

The HR Administrative Assistant is responsible for providing administrative support to the Human Resources department by assisting with recruitment, employee records management, benefits administration, and other HR-related tasks. This role requires excellent organizational skills, attention to detail, and the ability to maintain confidentiality.

Requirements

• High school diploma required
• Previous administrative experience in an HR or office environment preferred.
• Strong organizational skills and attention to detail.
• Excellent communication skills (written and verbal).
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Strong multitasking and time management abilities.
• Basic understanding of HR principles, employment law, and best practices.
• Typing/computer keyboard
• Utilize computer software (specified above)
• Retrieve and compile information
• Maintain records/logs
• Verify data and information
• Organize and prioritize information/tasks
• Operate office equipment
• Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs)
• Verbal communication
• Written communication
• Research, analyze and interpret information
• Investigate, evaluate, recommend action
• Basic mathematical concepts (e.g. add, subtract)
• Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics)
• Sitting for extended periods
• Extended periods viewing computer screen
• Walking
• Reading
• Speaking
• Hear/Listen
• Maintain regular, punctual attendance
• Repetitive Motions
• Pushing/Pulling
• Bending/Stooping
• Reaching/Grasping
• Writing

Nice To Haves

• Associate’s or Bachelor’s degree in Human Resources or a related field preferred.

Responsibilities

• Assist with creation of offer letters.
• Coordinate interview schedules and assist in communication with candidates.
• Prepare interview materials and ensure the timely onboarding of new hires.
• Maintain and update employee files (both electronic and paper-based).
• Ensure compliance with legal and organizational requirements for record-keeping.
• Assist in preparing employment contracts, change of status forms, and other HR documents.
• Assist with benefits enrollment and changes for employees.
• Respond to employee inquiries regarding benefits programs.
• Maintain records of employee benefits and eligibility.
• Own the invoice/billing process to ensure payment are made on time and are accurate.
• Create and generate reports based on departmental or organizational requirements.
• Ensure data accuracy and consistency in reports by cross-checking data against source systems.
• Prepare and publish company organizational charts.
• Assist in gathering data for HR audits.
• Help coordinate training sessions and workshops for employees.
• Assist with tracking employee training programs and certifications.
• Answer and direct HR-related inquiries from employees and external candidates.
• Assist in organizing HR-related meetings, events, and employee activities.
• Ensure HR office supplies are stocked and organized.
• Help ensure company policies and procedures are followed.
• Assist with compliance to labor laws and regulations.

Benefits

• paid parental leave
• In-house training and professional development opportunities
• A culture of creativity and innovation by drawing on diverse perspectives and ideas to drive surgical innovation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED