HR Administrative Assistant

Hospice of NW Ohio • Perrysburg, OH

2d

About The Position

The HR Administrative Assistant will be responsible for accurately entering information into the HRIS system, assisting with the administration of benefits, medical leaves, new hires, and terminations. This role also involves reviewing applications, scheduling interviews, onboarding new employees, and managing personnel files. The position requires presenting assigned material during new employee orientation, completing employment verifications, and assisting with employee events and wellness programs. Additionally, the HR Administrative Assistant will respond to employee questions and concerns, resolve issues, and assist with special projects and HR initiatives.

Requirements

• Minimum of 2 years of experience in an administrative assistant position in Human Resources preferred.
• Working experience of Microsoft Word, Excel, PowerPoint and HRIS systems.
• Strong organizational and time management skills.
• Ability to work under pressure and meet multiple deadlines.
• Strong verbal/written communication skills and interpersonal skills.
• Possesses strong presentation skills with experience presenting to small groups.
• Possesses excellent data entry skills requiring accuracy and attention detail.
• Ability to handle sensitive and confidential information.
• Understands and is committed to the hospice philosophy.

Nice To Haves

• Degree in Human Resources or Business preferred.

Responsibilities

• Accurately enters information into the HRIS system, including certifications, competencies, checklists, insurance, licenses, etc.
• Runs reports to ensure licensures, auto insurance, and other compliance requirements are up to date.
• Notifies the employee and supervisor when there are late items.
• Assists with the administration of benefits, medical leaves, new hires and processing of terminations.
• Assists with the review of incoming applications and resumes, phone screens, interview scheduling and onboarding of new employees.
• Schedules employee performance evaluations in the HRIS system; monitors timely completion and follows-up as needed.
• Meets with new hires to complete fingerprinting, review benefits, and other onboarding requirements as directed.
• Creates new employee personnel files, name badges and other pertinent materials for new employee orientation.
• Presents assigned material to new employees during new employee orientation.
• Works with nurses to complete the process for obtaining their Michigan License.
• Completes incoming employment verifications and other requests as needed.
• Runs attendance reports as requested and assists with the preparation of attendance write-ups for supervisors.
• Assists with the coordination and scheduling of employee events, meetings, and wellness program activities.
• Ensures filing is completed weekly; manages terminated employee files as directed.
• Responds to employee questions and/or concerns in a timely manner.
• Researches and resolves issues and follows-up as appropriate with employee and/or supervisor.
• Ensures supervisor is aware of any issues adversely affecting employees.
• Assists with special projects and other HR initiatives as directed.
• Complies with all required annual agency competencies and attends agency meetings.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree