HR Administration Specialist, ConnectionPoint

University of Saskatchewan • Saskatoon, SK

4d • CA$30 - CA$38 • Hybrid

About The Position

The HR Administration Specialist provides high quality and efficient Human Resource information processing and support, contributing to an effective, collaborative, service-oriented work environment to assist the university in achieving its teaching and research goals. Reporting to the Manager, HR Data Administration and Payroll Operations, this role is an experienced, partner-focused professional who contributes to service-oriented HR administrative services and the continued enhancement of shared services at USask. This position maintains professional working relationships with a diverse group of partners in a dynamic, partner-facing environment. It demands efficient task management, accurate data entry, the ability to work independently in a complex setting with tight deadlines, and skillful workflow planning to meet varying demands, peak periods, and unexpected challenges. The role operates across multiple complex systems and processes, requiring professional and independent judgment to determine the appropriate course of action.

Requirements

• A post-secondary diploma or degree, or an equivalent combination of education and related experience.
• 2-4 years of human resource experience administering salary and benefit plans within a unionized, diverse, and customer-oriented workplace.
• Subject matter knowledge of human resource information systems administrative processes and financial practices.
• Experience working in a diverse and inclusive environment with high volumes and tight timelines is essential.
• Effective interpersonal and communication skills, both written and verbal; highly effective public and customer relations skills, including the ability to provide timely and courteous service with a tactful and firm approach.
• Effective relationship building skills.
• Ability to work independently and collaboratively with internal and external stakeholders.
• Demonstrated accuracy in data entry, the ability to multitask and maintain attention to detail.
• Demonstrated organizational and time-management skills in a fast-paced environment.
• Proficient with computer information and processing systems used such as the University of Saskatchewan Human Resource Information System (AboutUS), Finance System (Banner), and software programs and applications (e.g. SharePoint Online, Microsoft Office).
• Proven problem-solving abilities; confidence to make decisions and the ability to communicate them as appropriate.
• Demonstrated understanding of general accounting principles and ability to process and review financial transactions.

Nice To Haves

• Demonstrated experience working in case management systems will be considered an asset.
• Working knowledge of all University of Saskatchewan collective agreements and workflow processes would be considered an asset.

Responsibilities

• Administers and supports human resource and payroll functions with proficiency, handling complex issues and varied tasks that require sound judgment and attention to detail.
• Exercises independent decision-making to determine appropriate processes for achieving objectives, applying a high level of scrutiny and discretion.
• Determines eligibility and ensures correct setup of pension and benefit deductions in alignment with multiple university employment agreements.
• Ensures the accuracy and compliance of data entered in the University’s Human Resource Information System (HRIS), including the evaluation of employment and non-employment transactions.
• Responsible for auditing, distributing, and collecting required HR documentation to support payroll actions, including compliance with collective agreements and immigration requirements.
• Collaborates actively with internal and external stakeholders (e.g., Central Offices, Centres of Excellence, Strategic Business Advisors, Administrative Networks, Colleges/Units, and ConnectionPoint teams) to ensure efficient resolution and routing of payroll and HR-related inquiries.
• Reduces risk by remaining current with and adhering to university policies, guidelines and processes, collective agreements and relevant legislation that may have a significant impact on the payroll and service payment processes.
• Contributes to partner experience and process improvements by providing technology and process feedback to the Manager and internal stakeholders to improve ConnectionPoint administrative services and operations.
• Issues new funds, changes existing funds, transfers funds (within financial system), and provides allocations (through JV’s) for professional development (APEF/DSAE) and other institutional awards.
• Reviews and processes salary and benefit-related financial journal vouchers to align with funding requests from colleges and units.
• Adopts new methods and practices to maintain high levels of efficiency and service quality.
• Supports peer-to-peer training initiatives under the guidance of the Team Lead and/or Manager.
• Performs other related duties as required.

Benefits

• Possibility of extension or becoming permanent
• May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines
• Accessible and inclusive workplace

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree