HR & Administration Executive

iTalent PLUS•Malta, MT

1d•€30,000 - €35,000

About The Position

Our client is seeking to recruit an HR & Administration Executive to support both the Human Resources and administrative functions of the business. The successful candidate will play a key role in supporting the employee lifecycle, maintaining HR records, coordinating office operations, and ensuring smooth day-to-day administrative processes.

Requirements

Minimum 1–2 years of experience in an HR, Administration, Office Management, or similar support role.
Good understanding of recruitment, onboarding, employee records management, and general HR administration.
Excellent organisational and time-management skills.
Strong verbal and written communication skills in English.
High level of professionalism, discretion, and attention to detail.
Ability to manage multiple tasks and priorities effectively.
Proactive, solution-oriented, and capable of working independently.
Comfortable working with stakeholders across different departments.

Nice To Haves

Experience within financial services, fintech, payments, or another regulated environment will be considered an asset.
Familiarity with Maltese employment legislation is advantageous.
Previous experience coordinating travel arrangements or logistics will be considered an asset.

Responsibilities

Support recruitment activities, including posting vacancies, screening applications, coordinating interviews, and communicating with candidates.
Coordinate employee onboarding and offboarding processes, ensuring all documentation and system access requirements are completed.
Maintain accurate employee records, contracts, and HR documentation.
Act as a first point of contact for employee queries relating to HR policies, procedures, and general employment matters.
Assist with employee engagement initiatives and internal HR projects.
Support the preparation of HR reports and documentation for management.
Assist in ensuring compliance with local employment legislation and internal company policies.
Maintain employee due diligence records and HR-related documentation.
Support internal and external audit processes when required.
Ensure all employee files and records are kept up to date and organised.
Manage general office administration and day-to-day operational requirements.
Coordinate office supplies, facilities management, and vendor relationships.
Arrange employee travel, including flights, accommodation, and itineraries, in line with company policies.
Support the planning and coordination of company events, meetings, and internal initiatives.
Assist with calendar management, meeting scheduling, and other administrative tasks as required.
Liaise with the Finance team regarding payroll inputs, leave records, expense claims, and employee benefits administration.
Collaborate with department managers to support workforce planning and business requirements.
Provide operational and administrative support across various business functions as needed.
Contribute to the continuous improvement of HR and administrative processes.
Assist with the creation, review, and maintenance of policies, procedures, SOPs, and employee handbooks.
Support initiatives aimed at enhancing the overall employee experience.