HR Administration Coordinator

Long Wave Inc.•Oklahoma City, OK

5d•Onsite

About The Position

The HR Administration Coordinator provides administrative support to the Human Resources department by processing HR documentation and maintaining accurate employee records. The role manages HRIS data entry and updates, supports onboarding and offboarding, organizes personnel files, and assists with HR communications. Reporting directly to the HR Manager, the coordinator helps maintain smooth and compliant HR operations while exercising attention to detail, clear communication, and confidentiality. The position also provides administrative assistance to the CEO, including scheduling and calendar coordination, communication support, preparation of meeting materials, and other tasks supporting executive workflows and organizational priorities. The role is on-site in Oklahoma City and requires U.S. citizenship; visa support and C2C are not available.

Requirements

2–3 years of experience in HR support, administrative roles, or office coordination.
HRIS experience is required.
Strong organizational and time-management skills with high attention to detail.
Ability to handle confidential information with discretion and professionalism.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office and ability to learn HR and administrative systems quickly.
Strong problem-solving skills and ability to manage multiple priorities in a fast-paced environment.
Positive, service-oriented attitude and ability to collaborate effectively with employees at all levels.
U.S. citizenship is required.

Nice To Haves

Experience with BambooHR.

Responsibilities

Update HRIS data, enter information, and maintain accurate employee records.
Coordinate background checks, prepare documents, and enter new hires into internal systems.
Complete administrative offboarding tasks and ensure system updates and logistics are handled.
Maintain organizational information about employees, supervisors, and department changes.
Provide administrative support for engagement initiatives and committee activities.
Assist with planning and coordinating company events, including logistics and meal arrangements.
Organize and digitize historical HR documents and personnel files.
Collect and prepare documentation for audits and compliance needs.
Generate and distribute HR reports to managers as needed.
Coordinate companywide notifications, announcements, and general communications.
Support seasonal or company initiatives, including gift programs and recognition activities.
Process referral payments and track related documentation.
Assist with leave administration by tracking paperwork, updating systems, and maintaining accurate records.
Review invoices and related documentation before routing them for approval.
Provide general administrative support to the HR team.
Assist the CEO with scheduling, calendar coordination, communications, and meeting materials.
Support routine executive administrative workflows and organizational priorities.