HR Admin Specialist - 12 month assignment

Informa Group . • Shawnee, KS

1d • Onsite

About The Position

The HR Shared Services Specialist provides HR operational support and administration services to US-based colleagues, delivering a positive colleague experience by resolving inquiries and maintaining information in SAP, Oracle, and other HR and payroll-related systems. Based in the Shawnee, Kansas office, the role works with HR and divisional teams, including global HR Shared Services Operations, HRIS, Payroll, Benefits, Mergers & Acquisitions, HR Business Partners, Talent Management, Identity Management, IT, and management. The position supports colleagues throughout the employment lifecycle, from onboarding through employment changes and departure, and contributes to process improvements and team collaboration. This is a 12-month assignment.

Requirements

• General familiarity with HR functions; preference for candidates with 1–2 years of related experience or equivalent skills.
• Basic knowledge of payroll and benefits administration.
• Basic knowledge of data management lifecycles in a core HR system.
• Basic knowledge of HR policies.
• Proficiency in Microsoft Office applications.

Nice To Haves

• Knowledge of ADP, Oracle HR, and SAP HR.

Responsibilities

• Serve as the first point of contact for colleagues, management, and HR Business Partners, providing customer service and resolving inquiries.
• Create paperwork and enter changes to personal data, job information, reporting lines, compensation, and other colleague records in HR systems such as ADP, Oracle, and SAP.
• Facilitate hiring, onboarding, and leave processes by submitting paperwork and entering accurate information into SAP and Oracle.
• Manage colleague lifecycle administration, including onboarding, employment changes, answering questions, and the leaver process.
• Assist colleagues and management with timecard corrections, time-off approvals, timekeeping, and questions about time-off policies.
• Facilitate HR onboarding, complete HR profiles, and process I-9 forms.
• Learn and troubleshoot HR systems and their interactions with other company solutions.
• Answer colleague questions about HR policies and processes and identify appropriate solutions.
• Manage I-9 verification to ensure documents are entered accurately and on time in accordance with US employment laws.
• Coordinate payroll administration by submitting or entering relevant information, reviewing submitted changes and timesheets, and ensuring appropriate auditable documentation.
• Assist the Benefits team with general benefits and 401(k) questions.
• Support business projects, data entry, and other tasks as needed.
• Collaborate with HR Shared Services colleagues to streamline processes, manage workload, and support one another's career development.
• Perform other ad hoc duties as assigned.

Benefits

• Flexible working patterns and flexibility supported by a culture of trust.
• In-person and online social events, a charity day, and diversity and inclusion networks.
• Global awards and kudos programs recognizing great work.
• Opportunities to collaborate with teams around the world.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed