HR Admin Specialist - 12 month assignment
About The Position
The HR Shared Services Specialist provides HR operational support and administration to Informa’s US-based colleagues, delivering a positive colleague experience by resolving inquiries and maintaining information in SAP, Oracle, and other HR and payroll systems. The role is based in the Shawnee, Kansas office and works with colleagues across HR Shared Services Operations, HRIS, Payroll, Benefits, Mergers & Acquisitions, HR Business Partners, Talent Management, Identity Management, IT, and management. The specialist supports colleagues throughout the employment lifecycle, including hiring and onboarding, employment changes, leave processes, timekeeping, and departures. The role also supports payroll and benefits processes, HR system troubleshooting, and team projects and process improvements. This is a 12-month assignment. The pay range is $22–$24 per hour, based on experience.
Requirements
- General familiarity with HR functions; 1–2 years of related experience or equivalent skills preferred.
- Basic knowledge of payroll and benefits administration.
- Basic knowledge of data management lifecycles in a core HR system.
- Basic knowledge of HR policies.
- Proficiency in Microsoft Office applications.
Nice To Haves
- Knowledge of ADP, Oracle HR, and SAP HR.
Responsibilities
- Provide first-point-of-contact support and customer service to colleagues, management, and HR Business Partners.
- Resolve colleague inquiries, prepare paperwork, and enter changes to personal data, job information, reporting lines, and compensation in HR systems such as ADP, Oracle, and SAP.
- Support hiring, onboarding, and leave processes by submitting paperwork and entering accurate information in SAP and Oracle.
- Manage colleague lifecycle administration, including onboarding, employment changes, answering questions, and leaver processes.
- Assist colleagues and management with timecard corrections, time-off approvals, timekeeping processes, and time-off policy questions.
- Facilitate HR onboarding, complete HR profiles, and process I-9 forms.
- Learn and troubleshoot HR systems and their interactions with other company solutions.
- Answer questions about HR policies and processes and help colleagues find appropriate solutions.
- Manage I-9 verification and ensure documents are entered accurately and on time in accordance with US employment laws.
- Coordinate payroll administration by submitting or entering relevant information, reviewing changes and timesheets, and maintaining appropriate auditable documentation.
- Assist the benefits team with general benefits and 401(k) questions.
- Support business projects, data entry, and other tasks as needed.
- Collaborate with HR Shared Services team members to streamline processes, manage workload, and support one another.
- Perform other ad hoc duties as assigned.
Benefits
- Flexible working patterns and support.
- Welcoming community with in-person and online social events, a charity day, and diversity and inclusion networks.
- Global awards and kudos programs recognizing great work.
- Opportunity to collaborate with teams around the world.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
