HR & Accounting Admin Assistant

HEICO Corporation•Westchase, FL

7d•Onsite

About The Position

The Human Resources/ Accounting Administrative Assistant carries out responsibilities in some or all of the following functional areas: Accounting support and data entry, payroll HRIS, employee relations, training and development, benefits, compensation, organizational development, executive administration, and employment. The position also assists with physical inventory and various continuous improvement projects within the organization.

Requirements

Adaptability
Intermediate Microsoft Excel and spreadsheet skills, Word and Outlook
Administration of Personnel Resources
Attention to detail
Basic knowledge of Human Resources principles and procedures.
Dependability
Discretion and Confidentiality
Interpersonal skills to interact with all team members.
Integrity
Problem solving to identify and resolve problems in a timely manner and gathers and analyzes information skillfully.
Time management.
Verbal and Written Communication skills
High School diploma or equivalent required.
One - two years of experience in an administrative position, preferably in Accounting or Human Resources.
Any equivalent combination of education and experience determined to be acceptable by management.

Nice To Haves

HRIS/Payroll experience is a plus
MRP system experience is a plus

Responsibilities

Answer questions regarding eligibility, payroll, benefits, and other pertinent information.
Assist with processing payroll.
Assist with new hire orientation, and benefit orientation as needed.
Assist with training and maintaining employee training records.
Assist with employee relations.
Administer necessary paperwork.
Assist with employee safety, welfare, wellness, and health reporting.
Assist with the day-to-day efficient operation of the Accounting department, including scanning and filing of documents, updating spreadsheets, etc.
Assist with reviewing Sales Order Acknowledgements, reviewing backlogs and credit limits, and releasing orders from Suspense in SYSPRO (MRP system).
Assist with Cycle Count adjustments in SYSPRO, including during Physical Inventory.
Assist with matching Accounts Payable documents (Purchase Order, Receiving Document, and Invoice) and weekly check runs.
Assist with posting payments and cash applications in SYSPRO.
Assist with new customers and/or new vendor set up in SYSPRO.
Compile reports as requested.
Drafting of communications.
Assist with maintaining employee records. Performs all filing duties and ensures proper record retention procedures are followed.
May prepare badges, passes, and identification cards, and perform other security-related duties.
Assist with Quality Auditing and Continuous Improvement projects within the organization.
Will be required to perform other duties as requested, directed or assigned.