HR Admin

1888•Midland, TX

2d•Onsite

About The Position

The HR Administrator provides day-to-day administrative support for Human Resources operations in the Permian Basin and serves as an onsite resource for employees, candidates, supervisors, and the corporate HR team. The position supports recruiting, onboarding, employee records, benefits administration, HR systems, and routine employee needs while ensuring information is accurate, timely, and appropriately escalated when additional HR review is required.

Requirements

High school diploma or equivalent
Bilingual English/Spanish (required)
1–2 years of administrative, customer service, office, or HR support experience preferred
Strong organization and attention to detail
Ability to maintain confidentiality and handle sensitive information appropriately
Strong written and verbal communication skills
Comfortable using Microsoft Office and learning HR systems
Ability to manage multiple priorities and follow established processes
Strong customer-service mindset
Ability to work collaboratively with employees and leaders across different locations

Nice To Haves

Previous HR experience preferred, but not required

Responsibilities

Serve as a first point of contact for routine employee questions and HR forms
Provide guidance on established PTO and sick-time processes
Assist employees with routine benefit card and system access questions
Route matters requiring HR judgment, policy interpretation, or additional review to the appropriate HR team member
Post and maintain approved job openings
Communicate with applicants throughout the recruiting process
Coordinate interviews and scheduling with candidates and hiring managers
Maintain recruiting documentation and candidate records
Maintain accurate candidate status information within recruiting systems and trackers
Support hiring logistics in coordination with the HR team and hiring managers
Coordinate approved offer and pre-employment activities
Coordinate background checks and drug-screening steps in accordance with established processes
Support completion of I-9 and E-Verify requirements
Coordinate new-hire orientation scheduling and logistics
Collect and maintain required new-hire paperwork and documentation
Complete routine HR system data entry and updates in accordance with established processes
Maintain organized and accurate employee files
Track required HR documents and follow up on outstanding items
Distribute and track employee policy and document acknowledgments
Process approved personnel changes and maintain supporting documentation
Support routine audits of employee records for completeness and accuracy
Assist employees with routine benefits enrollment and access questions
Provide employees with standard benefits and leave forms and information
Collect and track required benefits and leave documentation
Route leave matters requiring review, interpretation, or case management to the appropriate HR team member
Maintain HR reports, trackers, and administrative logs
Support distribution of employee communications and HR notices
Coordinate training schedules, materials, and logistics as requested
Distribute HR documents and maintain appropriate tracking
Provide general administrative support to the HR team as needed
Coordinate with corporate HR to maintain consistent HR processes across company locations
Communicate regional needs, issues, and process gaps to the appropriate HR team member
Support implementation of company-wide HR policies, procedures, and initiatives in the Permian Basin
Assist with communication and coordination between employees, supervisors, HR, Payroll, Safety, and other support functions