Accounting Admin

Aston Carter•Kansas City, MO

1d•$24 - $26•Onsite

About The Position

We're working with a growing company in the North Kansas City area that is looking to add an Accounting Administrator to its team. This is a 9-month contract-to-hire opportunity paying $24-$26/hr, offering strong long-term potential with a company that continues to grow and promotes from within. You'll work closely with leadership, including the CFO, in a collaborative accounting environment. This position will support certified payroll, accounts payable, and other accounting functions. Responsibilities include processing payroll-related data, validating information through online portals, resolving discrepancies, communicating with internal teams and subcontractors, handling AP invoice entry, and utilizing Excel for reporting and tracking. While this can be an excellent entry-level opportunity, candidates with prior accounting, payroll, bookkeeping, AP/AR, or certified payroll experience will be highly preferred. The ideal candidate is detail-oriented, organized, eager to learn, and comfortable working in a fast-paced, process-driven environment. Upon permanent hire, employees are eligible for an excellent benefits package including an ESOP, 401(k), PTO, and comprehensive benefits. Job Description The Accounting Administrator supports the accounting team by accurately processing certified payroll data for employees and subcontractors, performing front-end accounts payable data entry, and assisting with basic payroll processes. This role communicates frequently with internal project teams and external subcontractors to resolve payroll issues, utilizes Excel for reporting and organization, and handles a variety of administrative and accounting-related office duties.

Requirements

Hands-on experience with accounts payable processes and front-end AP data entry.
Proficiency in data entry, including certified payroll data for employees and subcontractors.
Experience with invoice processing and basic bookkeeping tasks.
Strong working knowledge of Microsoft Excel for reporting, data organization, and spreadsheet management.
Ability to use multiple technology platforms and accounting systems effectively.
Strong communication skills for collaborating with internal teams and external subcontractors.
High level of attention to detail and accuracy in handling financial and payroll information.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Administrative support experience within an accounting or finance environment.
Understanding of certified payroll processes and documentation.

Nice To Haves

Prior accounting, payroll, bookkeeping, AP/AR, or certified payroll experience
Background in accounting or administration within a business or construction-related environment.
Comfort working in a fast-growing organization and adapting to evolving processes.
Ability to build positive working relationships with project teams and subcontractors.
Demonstrated reliability and professionalism in handling confidential payroll and financial data.

Responsibilities

Enter and maintain certified payroll data for both company employees and subcontractors with a high degree of accuracy.
Perform front-end accounts payable data entry, including invoice processing and related documentation.
Assist with basic certified payroll processes to ensure compliance and timely completion of payroll activities.
Communicate with internal partners, such as project coordinators and project leadership, to address and resolve issues related to certified payroll data.
Communicate with external partners, including subcontractors, to clarify and correct certified payroll information as needed.
Utilize Microsoft Excel to create, update, and maintain reports and spreadsheets for payroll and accounts payable data.
Support the accounting department with general office and administrative duties, including data entry, filing, and document organization.
Use multiple technology platforms and accounting systems to input, track, and reconcile financial and payroll information.
Maintain accurate records and documentation to support bookkeeping and accounting functions.
Ensure all work is completed with strong attention to detail, organization, and adherence to established procedures.