Admin/Accounting Assistant

Edgewater Automation•Spartanburg, SC

3d•Onsite

About The Position

The Admin/Accounting Assistant provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. As well as support the accounting department by performing clerical tasks including processing and recording transactions, preparing reports, fielding communications with customers, suppliers, and vendors; fact checking, filing, and other duties, as needed.

Requirements

Windows based operating systems
QuickBooks or similar accounting management system
SAP Concur or similar expense reporting system
TotalETO (Questica) or similar ERP system
An equivalent combination of education and experience will be considered.
3-5 years experience in accounting, AP/AR related to custom automation.

Nice To Haves

Associates' degree in business or accounting a plus
1-2 years of working experience utilizing QuickBooks software a plus.

Responsibilities

Provide excellent customer service as the organizations first impression to customers, vendors, and other visitors.
Manage phone calls, messages, and transfers utilizing the Shortel phone system.
Sort and deliver mail.
Manage hospitality of the office activities for customers (beverages, lunches, etc.)
Manage ordering office and kitchen supplies.
Arrange employee and customer travel, as needed.
Enter and track all employee company Tool Bills.
Daily processing of vendor invoices (accounts payable), using Total ETO and QuickBooks.
Daily creation of customer invoices (accounts receivable), using Total ETO and QuickBooks.
Resolve any discrepancies with process partners (receiving, purchasing, management) regarding accounts payable and accounts receivable.
Daily interaction with suppliers, vendors and customers on accounts payable/receivable related issues.
Assist with weekly reconciliation of customer project invoicing and cash flow reports.
Assist with weekly vendor check runs, including maintaining vendor files.
Monthly reconciliation of vendor statements.
Assist in daily processing of expenses in SAP Concur.
Ensure accuracy and timely reporting of expense reports from staff.
Accurately charge expenses to the appropriate projects.
Daily interaction with Project Management on project accounting related goals and issues
Daily interaction with Shipping & Receiving to apply freight invoices to appropriate projects for billing.
Daily interaction with process partners at other Edgewater locations to insure proper management of vendor accounts.
Assist in processing employee dental reimbursement program weekly.
Assist in month end close process.