Admin Assistant

BROWN HARRIS STEVENS RESIDENTIAL SALES LLC•Town of East Hampton, NY

22h•$55,000 - $60,000•Onsite

About The Position

This role focuses on creating a collaborative environment by acting as a liaison between Agents and various departments such as Accounting, Marketing, and Human Resources. The Admin Assistant will provide comprehensive administrative support to Agents, ensuring accuracy and efficiency in daily tasks and special projects.

Requirements

Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
Ability to learn and demonstrate excellent working knowledge of Real Plus.
Must be able to maintain the highest level of confidentiality.
Ability to handle sensitive material concerning the organization.
Strong organizational/time management skills required.
Ability to handle multiple tasks simultaneously and meet designated deadlines.
2-3 years of administrative support experience required, preferably in Real Estate or Sales environment.

Nice To Haves

Associates or Bachelor’s degree preferred
2 years or more of real estate or related industry experience highly desirable.

Responsibilities

Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
Accurately prepare and copy board packages as instructed by Agents.
Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
Run daily listings search for Agents and email to all daily, by 9:00am.
Order/track business cards and name plates for all Agents.
Coordinate and track all advertising loans between Agents and Marketing.
Process mail, and create the mailing tracker to be sent to Marketing.
Proof read all deliverables, communications, etc.
Ensure consistency and standards are met on all work products.
Maintains the Agent mailbox directory.
As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
Provide back-up administrative support as needed.
Assist with special projects as needed.