Admin Assistant

The Timken Company•Ogden, UT

10h•Onsite

About The Position

This role promotes positive associate relations by serving as an associate advocate, communicating frequently with associate groups through multiple channels, and maintaining a high amount of visibility with the associates across TRS-NA. The HR Administrative Assistant will assist with recruitment activities, on-boarding, answer payroll and benefits questions, monitor associate timecards, track data, participate in associate relations issues, provide guidance on medical leave, conduct training, oversee hourly cross-training programs, assist with annual open enrollment, and help plan company events.

Requirements

High School Diploma or GED
Excellent interpersonal skills
Ability to operate with a high amount of confidentiality and professionalism
Knowledge of HR related areas including compensation, benefits, employment law, and training
Strong computer skills including MS Word, Excel, PowerPoint, Outlook
Good written and verbal communication skills including the ability to present in front of large groups.
Able to act independently and manage various projects from initiation to completion
Strong problem solving and critical thinking skills

Nice To Haves

College degree preferred

Responsibilities

Follow all safety rules and regulations.
Ensure that standard procedures are followed in all aspects of work.
Assist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs.
Assist with all aspects of on-boarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges.
Prepare materials and conduct portions of new hire orientation.
Answer or assist with payroll and benefits questions as well as policy interpretation.
Monitor associate timecards and submit contingent time to staffing agencies on a weekly basis.
Track various types of data on spreadsheets including attendance, disciplinary actions, etc.
Participate in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under the guidance of the HR manager.
Give guidance to associates needing medical leave such as FMLA, or short and/or long-term disability.
Conduct training for selected topics at NA Rail sites.
Take a leading role in the oversite of hourly cross-training programs.
Assist with annual open enrollment.
Help plan and assist with company events including ordering lunches, booking conference rooms, and on-site vendor coordination.
Submit invoices from vendors to accounts payable.
Receive and review requisitions requesting goods or services.
Perform other duties and responsibilities as assigned.