ADMIN ASSISTANT

BOLLINGER MISSISSIPPI SHIPBUILDING LLC•Pascagoula, MS

13h•$35,000 - $55,000

About The Position

Initiates and performs various secretarial and administrative duties. May provide specialized technical assistance in addition to administrative services. Performs under the general direction of a department manager.

Requirements

Good to considerable knowledge of practices and procedures of the department, unit or division served.
Ability to gather, analyze, interpret and apply data to perform special assignments.
Ability to maintain information accurately and confidentially.
Ability to operate office equipment accurately and efficiently.
Able to perform effectively as a member of a team; to communicate effectively and maintain good working relationships.
Must be eligible for US Government security clearance.
Two years of college level course work in office management, business administration or a related field.
1+ year experience in a secretarial or administrative assistant capacity; or any equivalent combination of education and experience, which provides the required knowledge, skills and abilities.

Responsibilities

Organize and maintain C5ISR SharePoint Folders
Submit and follow up on visitor security requests
Coordinate and schedule C5ISR meetings
Prepare and format agendas
Maintain meeting attendee lists
Take notes; prepare and distribute meeting minutes
Assist with tracking action items
When necessary for customer meetings, coordinate meals, and refreshments and book conference rooms
Assist C5ISR Engineering Manager with preparation of briefing materials and weekly/monthly reports
Assist with special projects and events
Coordinate travel arrangements for C5ISR personnel when requested
Receptionist duties and assist assigned guard with visitor tracking/logs
Escort visitors when necessary
Maintain office supplies and schedule office equipment/facility maintenance
Coordinate with facilities to ensure cleaning crews have access and complete their duties