Admin Assistant (Finance and Accounting Dept)

Popeyes•Sugar Land, TX

About The Position

The Administrative Assistant provides day-to-day administrative support to the Finance and Accounting departments. This position helps maintain financial records, organize invoices and supporting documents, prepare reports, track deadlines, coordinate departmental requests, and ensure information is complete, accurate, and properly filed. This role partners with Finance, Accounting, Accounts Payable, Payroll, Operations, Legal, and external vendors to support financial processes and the administrative needs of a growing organization.

Requirements

Previous administrative, clerical, or office support experience required.
Strong organizational and multitasking abilities.
Excellent attention to detail and accuracy.
Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
Comfortable working with numbers, invoices, spreadsheets, and financial documentation.
Ability to prioritize multiple deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information.
Professional, dependable, and willing to learn.
Positive attitude and ability to work collaboratively across departments.

Nice To Haves

Finance, accounting, accounts payable, payroll, bookkeeping, or similar experience is preferred but not required.

Responsibilities

Maintain organized electronic and physical financial and accounting records.
Assist with invoices, payment documentation, expense reports, and vendor records.
Review documents for completeness and route them to the appropriate team member for processing or approval.
Enter, update, and verify information in spreadsheets, databases, and internal systems.
Prepare routine financial and administrative reports using Microsoft Excel.
Track departmental deadlines, outstanding documents, approvals, and follow-up items.
Assist with vendor setup and maintain accurate vendor contact and payment information.
Support Accounts Payable and Accounting with document collection, invoice research, and payment inquiries.
Assist Finance with budget files, expense tracking, reconciliations, and supporting schedules.
Coordinate with restaurant locations and internal departments to obtain invoices, receipts, approvals, and other required documentation.
Support audits by organizing records and responding to documentation requests.
Assist with month-end and year-end administrative preparation.
Schedule meetings, prepare documents, maintain calendars, and coordinate departmental communications.
Handle confidential financial and employee information with professionalism and discretion.
Assist with special projects and perform other duties as assigned.