Housing Program Manager

Nooksack Indian Tribe•Deming, WA

4d•$34 - $36•Onsite

About The Position

Assist the Director of the Housing Department in providing overall management and leadership of the Nooksack Indian Housing Authority Department, ensuring the Housing Program delivers quality services to Tribal families and the community. Work collaboratively with the NIT Accounting Department to fulfill rent and program reporting requirements and reconcile rent accounts on a monthly basis. In the absence of the Housing Director, this position shall assume full delegated authority for the operation of the Housing Department. Assist the Housing Director in coordinating and advancing the pre-conveyance and conveyance of Tax Credit homes by researching records, resolving documentation requirements, and supporting strategic recommendations to facilitate successful homeownership transfers. This position requires occasional evening and weekend work.

Requirements

Associates of Arts and Science degree from an Accredited College or University and Four (4) years’ directly related work experience.
OR 8 Years of directly related work experience
Experience in Housing accounting or related field.
The ability to make sound judgments; take initiative; be flexibility; and detail-oriented.
Knowledge and experience in preparing and controlling budgets and other management type functions.
Ability to work effectively and respectfully with the Nooksack Tribe’s Community and Tribal Culture.
Must possess good communication skills (writing, spelling, listening, and speaking).
Must have follow-through and able to complete tasks or ensure tasks assigned are completed on time and within budget.
Proficiency in computer applications (word, excel, database)
Excellent interpersonal skills in the areas of creative problem-solving, conflict resolution, group planning and decision-making processes.
Must be able to communicate and deal effectively with federal and local government agencies, builders, contractors, and other office staff and the Tribal community-at-large.
Ability to identify funding opportunities that meet the Tribes’ needs.
Ability to prepare clear and concise written reports and maintain records and findings, documents, correspondence and related files and records.
Ability to simultaneously manage multiple priorities.
Ability to establish and maintain effective working relationships.
Knowledge of local and state, federal housing resources
Must pass alcohol/drug test at time of hire and throughout employment.
Must pass criminal background check at time of hire and periodically thereafter.
Must have and maintain throughout employment a valid Washington State Driver’s License and meet the insurability requirements of the Tribe.
Must Provide Driving Abstract at time of hire.

Nice To Haves

2 years of experience working with Native Americans or Native American organization preferred.
2 year of supervisory experience working with professionals in the field of responsibility.

Responsibilities

Maintain complete confidentiality and comply with the Privacy Act in all Housing Department activities.
Assist the Housing Director in monitoring technological, legal, and operational changes affecting the Housing Department; recommend, develop, and implement program improvements to meet evolving mission requirements.
Assist in developing the department's strategic plan, goals, and attainable work plans to achieve established objectives.
Support the Housing Director in providing leadership, direction, and oversight to Housing Department personnel while promoting the department's vision and mission.
Attend departmental meetings to review strategic goals and initiatives, promote teamwork, and foster employee growth and development.
Assist in recruiting, hiring, onboarding, training, and developing Housing Department staff.
Attend Director meetings, Tribal Council meetings, and other meetings as requested.
Assist in developing, implementing, and maintaining Housing Department policies and procedures with the concurrence of Government Services/Departments and approval of the Tribal Council.
Ensure quality client care throughout the intake-to-discharge process and provide direct client services when required.
Regularly review cases to ensure quality services and compliance with applicable Tribal, local, state, and federal laws, regulations, and program requirements.
Assist the Housing Director in managing the pre-conveyance and conveyance process for Tax Credit homes, including researching historical files, locating original documents, and ensuring required documentation is complete.
Identify, evaluate, and help resolve barriers affecting the conveyance of Tax Credit homes by coordinating with departments, agencies, and other stakeholders to advance each project toward completion.
Prepare research, documentation, and recommendations to support leadership in determining the appropriate course of action regarding Tax Credit home pre-conveyance and conveyance matters.
Ensure the efficient and effective utilization of Housing Department program resources.
Collaborate with Housing Department staff to identify educational and professional development needs and promote ongoing training opportunities.
Coordinate with staff to ensure Tribal representation at required local, state, and federal Housing meetings, programs, and services, and ensure staff are cross-trained to maintain uninterrupted program operations.
Monitor trends affecting housing and social service programs and recommend improvements to service delivery within Government Services Departments.
Proactively pursue funding opportunities and ensure all grant applications, reporting requirements, and program deliverables are completed accurately and submitted on time.
Maintain the accuracy and integrity of the Housing Data System (HDS), including tenant accounts, certifications, monthly activity, charges, payments, work orders, and late fees.
Process tenant certifications to determine monthly rent amounts and prepare monthly tenant statements.
Maintain tenant accounts receivable and payable records and collect daily payment receipts in coordination with the NIT Accounting Department.
Assist in preparing required grant, financial, and Tax Credit project reports.
Prepare monthly account status reports for the Housing Director and Tribal Accounting to support reconciliation and reporting requirements.
Assist Housing Case Managers by providing tenant ledger reports, account information, and other financial data necessary to support case management activities.