Housing Coordinator

Innova Solutions • Plano, TX

7d

About The Position

Innova Solutions is hiring a Housing and Travel Coordinator for an eight-month contract in Plano, Texas. The coordinator will manage housing and travel logistics for low-voltage construction teams, maintaining housing options and organized records of assignments, travel bookings, and per diem. The role works with project managers, field leadership, general contractors, payroll, accounting, and project management to align arrangements with project schedules, workforce needs, company standards, budgets, safety requirements, policy, and payroll standards. The role is open to candidates who can be engaged on a W-2 basis; 1099 and Corp-to-Corp arrangements are not considered.

Requirements

• Experience in housing coordination, corporate travel, workforce logistics, construction administration, or employee support functions.
• Ability to work effectively with corporate teams and field personnel.
• Basic proficiency with Excel, spreadsheets, tracking tools, and basic project management systems.

Nice To Haves

• Experience booking travel and administering per diem for field teams.
• Experience working with large field teams of 200 or more.
• Familiarity with project-based or low-voltage construction environments.
• Experience with Happay, Concur, and/or ServiceNow.

Responsibilities

• Maintain an accurate, up-to-date list of housing options in each project area, including general-contractor resources and independently sourced options.
• Maintain organized records of housing assignments, travel bookings, and per diem tracking.
• Source, evaluate, and coordinate housing such as apartments, houses, extended-stay lodging, RV sites, and work camps.
• Coordinate with project managers, field leadership, and general contractors to align housing plans with project schedules and workforce needs.
• Coordinate move-ins, move-outs, extensions, and housing changes as crews mobilize or demobilize.
• Serve as the primary contact for field teams’ housing-related issues.
• Ensure housing arrangements meet company standards, budget guidelines, and safety requirements.
• Coordinate team travel, including flights, rental vehicles, and ground transportation.
• Communicate itineraries, lodging details, and changes to field personnel and corporate stakeholders.
• Adjust travel plans for project delays, schedule changes, or emergencies.
• Track, verify, and document field employees’ per diem eligibility and daily rates.
• Ensure per diem records align with company policy, project requirements, and payroll standards.
• Coordinate with payroll, accounting, and project management to resolve discrepancies.

Benefits

• Medical and pharmacy coverage, subject to eligibility.
• Dental and vision insurance.
• 401(k).
• Health savings account (HSA) and flexible spending account (FSA).
• Life insurance.
• Pet insurance.
• Short-term and long-term disability coverage.
• Accident and critical illness coverage.
• Pre-paid legal and identity theft protection.
• Sick time and other paid leaves as required by law.
• Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed