Full-Time Household Manager & Family Assistant (with Meal Prep Support)

Sage Haus•St. Louis, MO

9d•Onsite

About The Position

A full-time Household Manager & Family Assistant role supporting a busy family of five in St. Louis, Missouri. The position is scheduled for 35–40 hours per week, Monday through Friday, with set morning and afternoon hours and a flexible, approximately 4–5-hour administrative day on Wednesday. The role combines household organization and maintenance, meal preparation and kitchen support, laundry and linens, errands and inventory, vendor and property oversight, administrative and personal assistant tasks, family support, and vehicle upkeep. The family is Jewish and keeps a kosher home. The successful candidate must respect and consistently follow the family's established kosher kitchen practices; the family is willing to explain its setup. The role calls for an observant, proactive, organized, and discreet person who can take ownership of tasks, communicate clearly, exercise sound judgment, and build trust through consistency and follow-through. The position requires a background check and a signed Non-Disclosure Agreement. Candidates must be authorized to work in the United States.

Requirements

Minimum 3–5 years of experience in a private household or family assistant role.
Valid driver's license, clean driving record, and reliable transportation.
Comfort working in a kosher home or genuine openness to learning and following kosher kitchen guidelines with attention to detail.
Maintain a smoke-free environment.
Maintain a fragrance-free presence while in the home.
Be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, including standard childhood/adult immunizations, subject to applicable legal accommodations.
CPR and First Aid certified, or willing to obtain certification upon hire.
Ability to navigate multiple levels of the home throughout the day.
Must be authorized to work in the United States.
Demonstrated initiative, attention to detail, ownership, problem-solving ability, and follow-through.
Strong organization, efficiency, executive functioning, and proactive communication skills.
Good judgment, discretion, emotional intelligence, patience, and interpersonal awareness.

Responsibilities

Maintain daily tidying and resets throughout the home, including dishes, surfaces, kitchen upkeep, vacuuming, and organized common areas.
Create and maintain practical household organization systems as the family's needs evolve.
Coordinate seasonal clothing transitions for the children, organize donations, and arrange drop-offs.
Prepare the home for weekly cleaning team visits.
Pack and unpack for family trips, organize belongings before departure, and reset the home upon return.
Handle routine household maintenance, including changing batteries and light bulbs, checking smoke detectors, and replacing air-conditioning filters and humidifier and air-purifier components as needed.
Lead organizational projects, particularly during family travel weeks, refreshing toys, gear, closets, high-traffic areas, and the garage.
Deep-clean the refrigerator, oven, and microwave monthly.
Care for indoor plants and help maintain a welcoming, orderly home.
Assist with grocery shopping and potentially take ownership of shopping as the relationship develops.
Organize groceries and wash, chop, prepare, and store produce and other ingredients for the week.
Prepare healthy grab-and-go snacks and convenient family options.
Batch-prepare proteins, produce, and other flexible meal components to simplify everyday meals.
Assist with the children's weeknight dinners, including simple heat-and-serve meals and fresh produce preparation.
Prepare ingredients and assist with 2–4 simple homemade adult meals per week.
Prepare school lunches for the three boys.
Follow kosher dietary guidelines and the family's established kitchen practices consistently.
Reset the kitchen after breakfast and evening meals.
Manage household laundry, including washing, folding, organizing, and putting away clothing according to the family's preferences.
Handle ironing, steaming, and special garment care as needed.
Maintain a weekly linen rotation, including changing and refreshing bedding and household linens.
Keep laundry areas tidy, organized, and well-stocked.
Monitor and proactively restock pantry items, refrigerator essentials, and household supplies.
Maintain household supply lists and track replenishment needs.
Handle routine errands, including returns, dry cleaning, gift shopping, and other household tasks.
Receive and unpack deliveries, organize items, break down boxes, and manage incoming mail and packages.
Serve as a primary point of contact for the cleaning team, contractors, landscapers, pool service providers, and other household vendors.
Research service providers, gather quotes, compare options, and present recommendations for family approval; as trust develops, independently manage decisions and coordinate work through completion.
Coordinate seasonal property maintenance, including irrigation shutoff and other end-of-season tasks.
Maintain the pool area and outdoor spaces, coordinate services, and address upkeep needs.
Identify repair and maintenance needs, including appliance issues and broken fixtures, and coordinate solutions.
Coordinate home service appointments and be present for deliveries or vendor visits as needed.
Assist with family travel planning and logistics, including coordinating and booking flights, hotels, transportation, and itineraries.
Maintain visibility into the family calendar and assist with appointment scheduling as trust develops.
Help coordinate medical, dental, and other family appointments as needed.
Potentially travel with the family as the role and relationship evolve.
Help the children prepare backpacks, snacks, and clothing the evening before school while encouraging their independence.
Provide transportation to and from after-school activities as needed.
Provide light backup childcare and supervision when needed.
Keep family vehicles fueled, clean, and organized.
Coordinate oil changes and routine vehicle maintenance and ensure services are completed as needed.
Track vehicle registration and insurance renewals and coordinate timely completion.
Arrange mobile detailing as needed.