Household Manager & Family Assistant

Sage Haus•New York, NY

1d•Onsite

About The Position

We are a busy family living in a city loft where life moves quickly, and there is always something happening. Both parents work full-time, with a mix of working from home and frequent work travel, and our household is often juggling work commitments, school schedules, travel logistics, meals, errands, and the everyday details that keep a family running. We have three children, two who are away at school and one who is home with us; along with a beloved dog. Our home is organized and well cared for, but we are looking for someone who can bring an extra level of structure and consistency to the day-to-day. This role is less about traditional housekeeping and more about owning the household details that fall between the cracks. That might mean resetting the kitchen after dinner, keeping laundry moving, noticing that household supplies are running low, organizing a donation bag, preparing for the cleaner, handling an errand while we are working, or making sure everything is in place before we leave for a trip. The afternoon is where this support will make the biggest difference. A typical day might include picking up a few groceries, preparing dinner, tackling laundry or an organizational project, getting the home reset, and being available when our youngest child gets home from school. At the same time, there may be boarding-school logistics to arrange, a package to return, or a household order that needs attention. We are looking for someone who can look at everything happening in the household, determine what needs to happen next, and simply take care of it. We are ready for the right person to become a trusted part of our routine by having someone who can take meaningful responsibilities off our plate, keep the household moving, and give us greater peace of mind.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable transportation required.

Nice To Haves

CPR and First Aid certification preferred but not required.

Responsibilities

Create and maintain household organization systems that are functional for the family
Perform daily resets and prepare the home ahead of cleaner visits
Light tidying including dishes, surfaces, and high-traffic area vacuuming
Manage seasonal swaps of clothing, bedding, and décor
Prepare donation drop-offs
Assist with packing and unpacking for larger family trips
Assist with occasional event, holiday, or guest preparation
Provide light supervision, ensuring homework is on track, and limiting screen time for youngest child
Coordinate car service logistics and administrative paperwork (such as permission slips) for the children at boarding school
Handle occasional school pickups and drop-offs as needed in the city
Assist with kid-related errands as they arise
Prepare 2–3 healthy dinners per week for the family, following a mostly gluten-free diet
Grocery shopping at nearby stores
Prep healthy snacks and maintain a well-stocked kitchen
Maintain a clean and organized kitchen
Restock pantry, refrigerator, and household supplies
Maintain a running household supply list and manage household subscriptions and orders
Handle gift shopping as needed
Manage mail and package intake
Wash, fold, and organize laundry for three family members
Special garment care, including hang-drying athletic and performance clothing
Manage linen rotation: primary bed weekly, son's bed every other week, daughters' beds when they are home
Maintain a tidy and well-stocked laundry area
Refresh entryway and common areas
Ongoing organizational projects, including basement storage, bookshelves, and general decluttering
Manage and monitor the household Google Calendar, looking ahead at the week and upcoming weeks to proactively plan logistics
Coordinate travel planning and car service arrangements, as needed
Handle event and appointment coordination, as needed
Track receipts and expenses for anything purchased on the clock
Support family administrative tasks as needed (e.g., addressing holiday cards, handling correspondence during family travel)
Coordinate with cleaners and contractors as needed
Research and coordinate repair quotes and service providers
Assist in evaluating and potentially transitioning household service vendors
Feed the dog when the family is away or unavailable
Occasionally take the dog out for walks as needed (morning dog walker is already in place)
Schedule vet and grooming appointments, as needed
Maintain dog food, supplies, and other pet necessities