Household Manager & Family Assistant

Sage Haus•Rhinebeck, NY

10d•$35 - $45•Onsite

About The Position

We are a small, active household in the Hudson Valley seeking a proactive, warm, and reliable Household Manager & Family Assistant. This part-time role (10 guaranteed hours per week, with potential for 15-20 hours) involves managing household systems, providing family support, running errands, assisting with meal preparation, overseeing laundry, coordinating vendors, and offering administrative support. The ideal candidate is tech-savvy, enjoys being part of a family's daily life, notices what needs doing without being asked, and brings solutions to the table. We value collaboration, clear communication, and trust, offering autonomy in return. This role is perfect for someone who wants to be a true partner in running a smooth and calm home.

Requirements

Must have a valid driver's license and reliable transportation.
Ability to lift up to 50 lbs and perform physically active tasks throughout the workday.
Maintain a smoke-free environment.
Must be authorized to work in the United States.
CPR and First Aid certified, or willing to obtain certification.
Experience working with children and families is a must.
Tech-savvy and excited to use and implement collaborative tools.
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including Tdap, MMR, Hepatitis A/B), subject to applicable legal accommodations.
Experience in administrative or hospitality roles a plus.

Nice To Haves

Experience in administrative or hospitality roles.

Responsibilities

Build and implement household systems that create structure, consistency, and ease throughout the home.
Own the household reset upon arrival, including tidying surfaces, managing dishes, resetting high-traffic areas, and preparing the home for the bi-weekly cleaning team.
Keep high-traffic areas organized and functional, including the mudroom, garage, entryways, porches, and outdoor living areas.
Help the family prepare the home for guests and manage the details that make hosting easier; ensure guest spaces are ready to receive visitors.
Proactively manage recurring household maintenance and upkeep, including batteries, light bulbs, smoke detectors, and other routine needs.
Assist with maximizing the functionality of a space, such as hanging artwork, installing floating shelves, and assembling small furniture items.
Administer occasional school bus pick-up support as needed and afternoon supervision, including prepping after-school snacks, and helping child settle into afternoon routine.
Provide childcare on Thursday evenings to support a standing date night; responsibilities may include dinner prep, playtime, bedtime, and light cleanup.
Support and reinforce age-appropriate independence, ensuring child follows through on established routines, including self care and tidying up their own belongings.
Own household supply management, including maintaining inventory, anticipating needs, and keeping pantry and household essentials consistently stocked.
Manage household purchasing, subscriptions, and recurring orders across retailers and services, including Amazon and grocery delivery.
Coordinate grocery shopping and deliveries, returns, gift purchases, and other household errands, including holiday gift wrapping, and holiday crafts preparation.
Provide mail and package handling, including actively unsubscribing from junk mail and keeping mail piles organized, and handling returns.
Conduct occasional transfer station runs for bulky or oversized items (ability to lift 50+ lbs required).
Help with occasional meal and food preparation as needed, including prepping fruits and vegetables, ingredients measured and staged.
Provide occasional school lunch prep.
Oversee kitchen maintenance and ensure appliance clean cycles are run, surfaces and equipment are maintained in good order.
Ensure child’s laundry is washed, folded, organized, and put away as needed; include child’s participation in laundry routine.
Help to organize and maintain a cohesive and functional linen closet, including laundering dish and bath towels.
Maintain a tidy, well-stocked laundry area.
Assume vendor coordination from the current property manager and serve as the main point of contact for lawn care, landscaping, arborist, pest control, pool company, and other vendors as needed.
Coordinate pool maintenance scheduling and seasonal closing; evaluate service frequency and present recommendations.
Schedule and oversee routine and seasonal home maintenance (HVAC, inspections, etc.).
Coordinate specialty vendor tasks such as exterior window cleaning; research and vet new vendors as needed.
Manage family vehicle maintenance scheduling: oil changes, inspections, and key fob battery replacements.
Potential to provide support for a property in Sullivan County during transition period: coordinating items for sale, donation pickups, and general property readiness.
Manage household calendar: schedule and confirm vendor appointments, maintenance visits, and recurring tasks.
Provide event detail support and present curated options with recommendations (vendors, services, travel logistics, event ideas).
Coordinate travel logistics including pre-arrival grocery orders, reservations, and destination prep.