Family Assistant/Household Manager

Sage Haus•Half Moon Bay, CA

1d•$40 - $45•Onsite

About The Position

We are a warm, active family with two elementary school-aged children and a full weekly rhythm of school, activities, appointments, work, pets, and time together. We enjoy welcoming friends and family into our home and value an environment that feels comfortable, organized, and easy to live in. One parent works outside the home several days each week, while the other is more present in the daily household routine. Scheduling and planning are shared responsibilities, and this role will communicate and collaborate equally with both parents. We are looking for someone who will learn our patterns, understand how our household operates, and help keep everyone informed without needing constant direction. Our children have distinct personalities. We want someone who can connect genuinely with both children as people and really get to know them. We are looking for someone who, over time, will become a trusted, familiar presence in their lives. Our ideal Family Assistant will bring constant steadiness and initiative to a busy household. By managing transportation, household details, appointments, errands, vendors, and childcare, this person will help create more space for family connection, travel, and time together.

Requirements

Valid driver’s license and reliable personal transportation
Experienced, confident driver who is comfortable navigating highways and busy roads.
Comfortable working in a home with small dogs and assisting with routine pet care.
Ability to lift and carry household items, move equipment, manage large trash bins, and complete other physical tasks associated with the role.
Willingness to work consistent Saturdays and provide occasional evening, overnight, weekend, or travel support with advance notice.
Proactive, intuitive, and self-starting
Strong executive functioning and organizational skills
Warm, calm, and engaging with children
Emotionally intelligent and attentive to different personalities
Clear, outward, and proactive communicator
Comfortable collaborating equally with both parents
Able to work independently without frequent direction
Flexible and adaptable as schedules and priorities change
Professional, discreet, and respectful of family dynamics
Physically capable and willing to assist with hands-on household tasks
Comfortable with pets and an active home environment
Interested in building a trusted, long-term relationship with a family
Background check and a clean motor vehicle driving record

Nice To Haves

Familiarity with the Half Moon Bay area and/or living on the coastside
Bilingual in Spanish and English
Experience in household management, family assistant, or executive administrative roles

Responsibilities

Build, organize, and actively maintain the central household Skylight calendar
Execute daily resets and tidy common living areas (dishes, surface wiping, light vacuuming, blanket tidying)
Prepare the home for cleaners, coordinate and supervise cleaners work and maintain household tidiness between visits
Coordinate yard groundskeeping services, including identifying items that need to be addressed and supervising work; maintain yard tidiness between visits
Coordinate and manage seasonal home updates (decor swaps for holidays, clothing/gear rotations)
Take full ownership of donation management: sort, box, and execute routine donation drop-offs
Coordinate preparation, staging, and cleanup assistance for family entertaining (2–3 gatherings per semester)
Support family packing and unpacking for vacations and weekend trips
Handle basic home maintenance tasks (monitoring air purifiers/humidifiers, changing lightbulbs and detector batteries)
Monitor and restock pantry goods, refrigerator essentials, toiletries, and cleaning supplies
Manage running household shopping lists across Costco, Target, Amazon, and local markets
Coordinate household orders, routine subscriptions, and delivery tracking
Take ownership of errand runs, especially routine returns, UPS drop-offs, dry cleaning, and gift shopping
Break down shipping boxes and recycle
Lead regular grocery shopping and ingredient sourcing with a focus on fresh, high-quality foods
Assist with produce prep, fruit washing/chopping, and assembling healthy after-school snacks
Accommodate children's dietary preferences with simple, nutritious options
Maintain an organized, clean, and well-reset kitchen space after prep and snacks
Take ownership of folding and putting away all family laundry (fold and organize)
Coordinate weekly linen and towel rotations
Maintain clean, fully stocked, and organized laundry areas
Support daily routine care and feeding for two small dogs
Coordinate vet appointments, grooming schedules, and daycare transit as needed
Pet-sit and/or coordinate care for dogs when family is out of town
Perform routine backyard tidying and pet waste cleanup as needed
Maintain inventory of pet food, treats, and grooming supplies
Coordinate routine maintenance, dealer service visits, recall appointments, and mobile detailing
Serve as primary on-site POC for household service providers, contractors, and landscapers
Assist with sourcing, vetting, interviewing and managing housekeepers and groundkeepers
Coordinate contractor access, obtain service estimates, and ensure family has advance notice of scheduled work
Assist with light coordination, vendor scheduling, and site access for upcoming downtown business property
Manage scheduled school pick-ups (coordinating differing dismissal times) and after-school activity transit
Provide routine round-trip transportation to child activities (including Saturday morning runs)
Provide structured homework supervision and encouragement
Provide occasional backup supervision, date night coverage, or weekend activity support
Provide scheduled overnight home and childcare coverage during parental travel or out-of-town family visits
Direct or execute targeted monthly deep cleans (refrigerator reset, oven maintenance, baseboards)
Refresh and organize high-traffic transition spaces (mudroom, entryway, garage storage)
Lead dedicated organizational projects (pantry, toy bins, sports gear, linen closets) in collaboration with children