Household Manager & Family Assistant (with Administrative & Organizational Support)

Sage Haus•New York, NY

8d•Onsite

About The Position

We are a busy, professional family with two young children seeking a proactive, thoughtful, and highly organized Household Manager & Family Assistant. This part-time role (10-12 hours/week, 2-3 days per week) will focus on streamlining household operations, maintaining organization, and providing administrative support to keep our home running smoothly. While we have childcare support, we need a team player who can manage logistics, schedules, and daily details. The ideal candidate is proactive, anticipates needs, takes ownership of tasks, and communicates clearly. We value routine, organization, and a calm approach to managing multiple responsibilities. This role involves daily resets, light tidying, managing errands, administrative tasks, and supporting family needs.

Requirements

Maintain a smoke-free environment.
Reliable transportation (valid driver’s license and ability to use family vehicle preferred).
CPR and First Aid certification or willingness to obtain.
General vaccinations.

Nice To Haves

Proactive, thoughtful, and highly organized.
Ability to act as the “push notification” for the family, keeping them on track.
Anticipates upcoming needs (appointments, supplies, travel prep).
Takes ownership of tasks and communicates clearly.
Thrives on routine and organization.
Enjoys daily resets and tidying up the house.
Ensures high-traffic areas are clear and organized.
Thrives in a team environment and can juggle multiple responsibilities.
Reliable and can handle unexpected changes with ease.
Takes pride in helping things run seamlessly.
Enjoys supporting a busy family and handling day-to-day details.

Responsibilities

Create and maintain household organization systems.
Perform daily resets and prepare the home for cleaners.
Light tidying, including surfaces, vacuuming high-traffic areas, and occasional dishes.
Pack and unpack for travel, including organizing the family vehicle.
Manage seasonal swaps for clothing, décor, and bedding.
Prepare and coordinate donation and resale drop-offs.
Prepare for events, holidays, travel, and guests.
Perform indoor plant care.
Change batteries, light bulbs, and other minor maintenance tasks.
Manage the family calendar, including household schedules.
Make calls and send emails on behalf of the family for administrative tasks.
Manage family forms and paperwork, including obtaining forms from doctors for school, camp, and other activities.
Submit insurance reimbursement paperwork.
Track receipts and budgets for expenses incurred as house manager.
Coordinate events and appointments.
Assist with travel planning and logistics.
Assist with payroll.
Restock pantry, fridge, and household supplies.
Manage running household supply lists.
Manage household orders and subscriptions (e.g., Amazon, Instacart).
Perform grocery shopping as needed.
Handle returns, dry cleaning, and gift shopping.
Manage mail and package handling.
Break down boxes.
Undertake organizational projects for toys, gear, closets, and pantry.
Refresh entry areas, keeping dining tables and countertops clear.
Ensure cleaners conduct occasional deep cleans (fridge, oven, baseboards).
Clean humidifiers and air purifiers.
Schedule vehicle maintenance.
Handle vehicle fueling, cleaning, and organizing.
Track vehicle registration and insurance.
Oversee cleaners, contractors, and handymen.
Research and coordinate repairs and quotes.
Assist with family support and child-related errands.
Perform light supervision or back-up childcare.
Handle kid-related errands.