Household Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Newport, RI

7d•Onsite

About The Position

We are a close-knit, creative, caring family re-locating into our home in Newport with our energetic toddler. We are both remote workers with flexible schedules and value warmth, empathy, and enthusiasm. Our home is wellness-oriented, focusing on healthy eating, a calming space, and supportive daily rhythms. We are seeking someone to manage the organizational and logistical aspects of our household, taking ownership of tasks without constant direction. While we have a cleaning team, we need someone to maintain daily order, anticipate needs, and bring ease to our home. Comfort with an energetic toddler is essential, though formal childcare is not part of this role. Occasional flexibility for evenings or weekend coverage is a plus.

Requirements

Maintain a smoke and fragrance-free environment.
Must be authorized to work in the United States.
Reliable personal transportation required (candidate's own vehicle; mileage reimbursement provided).
Comfort around an energetic toddler is a must.
Ability to play with a toddler during family transitions.
Comfort facilitating toddler’s play with local grandparent and helping where needed.

Nice To Haves

Occasional flexibility for evenings or weekend coverage is a plus.
Possibility of picking up toddler from school when family has unforeseen circumstance arise.

Responsibilities

Meal Support: Prepare dinner three times per week, including grab-and-go breakfasts, healthy snacks, and lunches. This involves prepping marinated proteins, chopped fruits and vegetables, and ready-to-use ingredients. Pack daily school lunches and snacks for the child. Strictly avoid macadamia nuts due to a household allergy.
Grocery Shopping: Manage the grocery list, execute shopping, and ensure the kitchen is consistently stocked.
Kitchen Maintenance: Maintain kitchen cleanliness and organization.
Household Organization & Maintenance: Create and maintain household organization systems, identify and improve lacking systems, perform daily resets and light tidying (dishes, surfaces, vacuuming), and prepare the home for the cleaning team.
Organizational Projects: Undertake projects such as labeling toy storage, organizing children's clothing, and setting up a functional morning station for the child.
Entryway Maintenance: Refresh and maintain the entryway, which is a primary clutter zone.
Seasonal Tasks: Manage seasonal clothing swaps and coordinate donation drop-offs.
Event & Guest Support: Assist with tidying before hosting events, making supply runs, and general event preparation.
Travel Support: Assist with packing and unpacking for family travel.
Plant Care: Maintain indoor plants (approximately 2-4).
Home Maintenance: Replace batteries, light bulbs, and smoke detector supplies as needed. Clean humidifiers and air purifiers.
Administrative & Personal Assistant Support: Handle travel planning and logistics, calendar awareness for appointments and events, and receipt and budget tracking for household spending.
General Life Admin: Provide general administrative support for daily life.
Inventory & Errands: Restock pantry, fridge, and household supplies; manage running supply lists. Manage household orders and subscriptions as an authorized user. Handle returns, dry cleaning, gift shopping, mail, and packages.
Box Management: Break down and remove boxes.
Laundry & Linens: Wash, fold, and organize family laundry. Provide special garment care and dry-cleaning drop-off. Maintain a tidy laundry area.
Vehicle Management: Schedule maintenance for the family vehicle, handle fueling, cleaning, and periodic organization. Track registration and insurance renewals.
Vendor & Property Oversight: Oversee cleaners and contractors when present. Research and coordinate repairs and comparative quotes. Perform seasonal outdoor maintenance, including garden bed care and outdoor furniture upkeep.
Family Integration: Play with the toddler during family transitions. Provide occasional assistance with picking up the toddler from school during unforeseen circumstances. Comfortably facilitate toddler's play with local grandparents and assist as needed.