House Manager & Family Assistant

Sage Haus • West Newton, MA

2d • Onsite

About The Position

A part-time House Manager & Family Assistant is sought for a warm, active family of five with three children and two dogs in West Newton, Massachusetts. The role supports the household behind the scenes by coordinating schedules, anticipating needs, creating practical systems, and helping the home run smoothly. The family has an established support team, including a long-standing housekeeper and Personal Care Attendants (PCAs). The House Manager coordinates PCA schedules, staffing, and related logistics; PCAs remain responsible for direct personal care. Parents retain hiring decisions for PCAs and responsibility for medical decisions and substantive care coordination.

The ideal candidate is warm, thoughtful, proactive, highly organized, communicative, discreet, adaptable, and comfortable taking ownership in a collaborative household. The position is 30–35 hours per week, generally Monday–Thursday from 11:00 a.m. to 6:00 p.m. and Friday from 11:00 a.m. to 4:00 p.m., with flexibility on hours. Compensation is $40–$45 per hour, based on experience and qualifications. The start date is ASAP. A background check is required.

Requirements

• Reliable transportation and a clean driving record.
• Must be authorized to work in the United States.
• Must maintain a smoke-free environment.
• Must be comfortable with dogs.
• A background check is required.
• Warm, thoughtful, proactive, and highly organized, with strong communication skills and good judgment.
• Able to adapt when plans change, set priorities, anticipate needs, and take ownership of tasks through completion.
• Able to communicate proactively, provide updates, and judge when to make decisions independently versus consult the family.
• Understands the importance of discretion and privacy.
• Comfortable working collaboratively in a busy family household.

Nice To Haves

• Interest in cooking and preparing family meals.

Responsibilities

• Coordinate PCA schedules, coverage, and related administrative logistics.
• Assist with PCA recruitment and onboarding as needed; parents retain hiring decisions.
• Coordinate medical supply replenishment, pharmacy pickups, and equipment maintenance.
• Develop practical weekly meal plans based on family schedules, preferences, and dietary needs.
• Manage grocery shopping and ensure healthy meals, snacks, and staples are available.
• Assist with meal preparation, including advance preparation for busy weekdays; cooking is a welcome bonus but not required.
• Develop a rotating variety of healthy, appealing meal and snack ideas for the household.
• Maintain an organized and stocked kitchen and pantry.
• Manage household supply lists, returns, exchanges, dry cleaning drop-off and pickup, gift shopping, and general errands.
• Manage household orders and subscriptions, including Amazon, Costco, and Target.
• Create and maintain household organization systems; coordinate seasonal closet turnovers, decluttering, donations, and organizational projects.
• Label, organize, and maintain closets and common spaces.
• Identify home maintenance needs and coordinate repairs.
• Assist with family appointment scheduling and related administrative logistics; parents retain responsibility for medical decisions and substantive care coordination.
• Assist with birthday party and gift planning, school break activities, and summer camps.
• Organize high-volume school communications by consolidating deadlines, forms, and key dates into a central system.
• Occasionally pick up children from the school bus stop in the afternoon.
• Own and maintain the family’s centralized calendar.
• Manage travel logistics, including flights, hotels, and ground transportation.
• Plan ahead for school breaks and family vacations when plans are not yet in place.
• Build and maintain a centralized household operations hub to track tasks, schedules, vendors, and household priorities.
• Walk both family dogs daily and schedule grooming and veterinary appointments.
• Keep pet supplies stocked and organized.
• Manage recurring vendor relationships; research and coordinate repairs and maintenance, solicit quotes, and follow projects through completion.
• Serve as the family’s point of contact for contractors and service providers.
• Schedule and track regular family vehicle maintenance; manage registration, insurance documentation, and annual renewals.
• Keep vehicles clean, fueled, and organized.
• Maintain a tidy, well-stocked laundry area; put away dry cleaning and handle overflow laundry as needed.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed