House Manager & Family Assistant

Sage Haus•Portland, OR

7d•Onsite

About The Position

A part-time household support role for a busy family in Portland, Oregon. The family has two school-aged boys and two senior small dogs and is seeking steady, reliable support to help keep the household organized and running smoothly. The role includes family assistance, household organization and maintenance, laundry, meal preparation, errands, pet care, vendor coordination, and occasional childcare. The position is scheduled Monday, Wednesday, and Friday from 9:00 AM to 3:00 PM, with flexibility, for 15–20 hours per week. Compensation is $30–$35 per hour, with mileage reimbursement. The start date is ASAP. The ideal candidate is self-motivated, organized, proactive, resourceful, and professional. They should work independently, communicate directly, adapt to changing household needs, maintain healthy boundaries, and approach the role with accountability, discretion, and care for child safety. Bilingual Spanish speakers are welcome but Spanish is not required.

Requirements

Must maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable transportation is required; mileage is reimbursed.
Must be able to navigate multiple flights of stairs throughout the day.
Must be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, including COVID-19 and influenza, subject to applicable legal accommodations.
Must be CPR and First Aid certified or willing to obtain certification.
Highly self-motivated, with a strong sense of ownership and accountability.
Highly organized and systems-minded, with the ability to create structure and maintain order.
Proactive and resourceful, able to anticipate needs and solve problems independently.
Professional, direct, and responsive communicator.
Calm and steady, with the ability to learn family routines quickly, prioritize independently, and adapt as needs evolve.
Values professionalism, healthy boundaries, integrity, and discretion when supporting a private family.
Must prioritize safety when interacting with children.

Nice To Haves

Bilingual Spanish-speaking ability; Spanish is not required.

Responsibilities

Provide occasional school drop-offs and pickups as needed; a parent remains the lead.
Provide light supervision and backup childcare, including occasional date-night coverage.
Prepare occasional snacks for the children and handle kid-related errands as needed.
Provide house and dog sitting when the family travels.
Create and maintain household organization systems and improve daily routines and workflows.
Reset and prepare the home for the cleaning crew and tidy dishes, surfaces, and high-traffic areas.
Handle seasonal clothing, décor, and bedding swaps; prepare donation drop-offs; support event, holiday, and guest preparation.
Water indoor plants weekly and break down and dispose of boxes.
Wash, fold, and organize laundry; rotate sheets and towels weekly; keep laundry areas tidy and stocked.
Partner with the mother on menu planning and batch cooking healthy dinners approximately 3–4 times per week, as well as breakfast for the children.
Clean up and maintain the kitchen, keep the grocery list, and put away groceries after family-managed deliveries.
Restock pantry, refrigerator, and household supplies; manage household supply lists.
Manage and organize Amazon, Costco, and Walmart orders and subscriptions, including putting away deliveries; handle occasional returns and gift shopping.
Perform periodic deep cleaning tasks, including cleaning the refrigerator, oven, and baseboards, and cleaning humidifiers and air purifiers.
Refresh high-traffic areas such as the garage, mudroom, and entry; organize toys, gear, and storage areas.
Coordinate and oversee contractor visits and repairs, research vendors, gather project quotes, and source and onboard housekeeping staff.
Maintain outdoor spaces by dusting furniture and putting away shoes and toys.
Feed and check water for two small dogs daily, provide nature breaks, remove waste, change pads, and freshen indoor and outdoor spaces.
Provide occasional dog walks and potty patrol and maintain pet supply inventory.