House Manager & Family Assistant

Sage Haus•Portland, OR

8d•$30 - $35•Onsite

About The Position

A part-time household support role for a busy family in Portland, Oregon. The position supports two school-age children and two senior small dogs, helping the family establish and maintain an organized, calm, smoothly functioning home. The ideal candidate is proactive, self-motivated, organized, adaptable, professional, discreet, and comfortable taking ownership of varied household tasks. Child safety is central to the role; responsibilities include occasional school transportation, backup childcare, and date-night coverage. The schedule is Monday, Wednesday, and Friday from 9:00 AM to 3:00 PM, with flexibility, for 15–20 hours per week. Compensation is $30–$35 per hour, and the start date is ASAP. Duties include maintaining household organization and routines; tidying, laundry, linens, meal preparation support, grocery and supply management, errands, and periodic deep-cleaning or organization projects. The role also involves coordinating vendors and household projects, supporting events and travel, and providing daily care for the family's dogs. Reliable transportation is required, with mileage reimbursement. The home must remain smoke-free, and the role requires navigating multiple flights of stairs throughout the day.

Requirements

Maintain a smoke-free environment.
Be authorized to work in the United States.
Have reliable transportation; mileage is reimbursed.
Be able to navigate multiple flights of stairs throughout the day.
Be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, including COVID-19 and influenza, subject to applicable legal accommodations.
Be CPR and First Aid certified or willing to obtain certification.
Be highly self-motivated, accountable, and able to take ownership of work.
Be highly organized and able to create structure, maintain order, and improve household routines.
Be proactive, resourceful, and able to anticipate needs and solve problems independently.
Communicate professionally, directly, and responsively.
Remain calm, learn the family's routines quickly, prioritize independently, and adapt as needs change.
Respect professional boundaries and support a private family with integrity and discretion.
Provide a brief letter explaining suitability for the role and an updated resume with three references and their contact information when applying.

Nice To Haves

Bilingual Spanish skills are welcomed but not required.

Responsibilities

Provide occasional school drop-offs and pickups as needed; the primary parent remains the lead.
Provide light supervision and backup childcare, including occasional date-night coverage.
Prepare occasional snacks for the children and handle kid-related errands.
House-sit and care for the dogs when the family is traveling.
Create and maintain household organization systems and improve daily routines and workflows.
Perform daily resets and prepare the home for the cleaning crew.
Tidy dishes, surfaces, and high-traffic areas throughout the day.
Manage seasonal clothing, décor, and bedding swaps; coordinate donation drop-offs; and support event, holiday, and guest preparation.
Water indoor plants weekly and break down and dispose of boxes.
Wash, fold, and organize laundry; rotate sheets and towels weekly; and keep laundry areas tidy and stocked.
Partner with the mother on menu planning and batch preparation of healthy dinners, approximately three to four per week, and children's breakfasts.
Clean and maintain the kitchen, maintain the grocery list, and put away groceries after family-managed deliveries.
Restock pantry, refrigerator, and household supplies and maintain household supply lists.
Manage and organize Amazon, Costco, and Walmart orders and subscriptions, including putting away deliveries.
Handle occasional returns and gift shopping.
Perform periodic deep cleaning of the refrigerator, oven, baseboards, humidifiers, and air purifiers.
Refresh high-traffic areas such as the garage, mudroom, and entry, and organize toys, gear, and storage areas.
Coordinate and oversee contractor visits and repairs; research vendors and gather quotes; and source and onboard housekeeping staff.
Maintain outdoor spaces by dusting furniture and putting away shoes and toys.
Feed the two small dogs daily, check their water, and provide nature breaks.
Remove pet waste daily, change pads, and freshen indoor and outdoor pet areas.
Provide occasional dog walks and potty patrol and maintain pet supply inventory.