House Manager & Family Assistant

Sage Haus•Camas, WA

2d•Hybrid

About The Position

We are a down-to-earth, vibrant, and energetic family living in a welcoming home surrounded by nature. Our household is full of life — three young children (with a fourth on the way), a beloved Mini Australian Shepherd, and a team of dedicated household staff who each play an important role in supporting our family. We value kindness, trust, initiative, and genuine partnership, and we believe the best households are built by great people working together toward a common goal. Both parents run their own businesses, which means life moves quickly and there are always plenty of moving pieces to coordinate. We've intentionally built support in several areas, including a family chef, dedicated childcare providers, and weekly cleaners. What we're missing is someone who can serve as the connective tissue of the household — helping manage the daily details, keeping projects moving forward, coordinating with our existing team, and creating the systems and structure that allow everything to run more smoothly. Our home is already a happy and energetic place, but like many families with young children, growing responsibilities, and busy careers, there are organizational projects that linger, laundry that never seems fully finished, spaces that could use more structure, and household logistics that require ongoing attention. With multiple properties to oversee and several upcoming projects on the horizon, we're seeking someone who can help bring organization, consistency, and proactive support to our household operations. We are not micromanagers. We believe in hiring exceptional people and empowering them to take ownership of their role. We deeply appreciate professionals who can anticipate needs, think several steps ahead, and execute with confidence, care, and good judgment. Our goal is to find someone who can serve as a trusted partner in helping our household run smoothly—someone who enjoys bringing structure to busy environments, coordinating people and projects, and creating systems that make everyday life feel more manageable.

Requirements

Reliable transportation required
CPR and First Aid certified, or willing to obtain prior to start
General vaccinations preferred; must be willing to obtain Tdap vaccination
Maintain a smoke-free environment.
Must be authorized to work in the United States
Proactive, highly organized professional who enjoys creating order, efficiency, and calm within a busy household.
Self-directed, resourceful, and comfortable taking ownership of responsibilities with minimal oversight.
Anticipate needs, think several steps ahead, and proactively solve problems.
Thrive in a dynamic environment, can comfortably manage multiple priorities at once, and enjoy coordinating household logistics, projects, vendors, and systems.
Adaptable, trustworthy, and discreet, communicate clearly, work well independently, and remain flexible as needs evolve.
Takes genuine pride in supporting others, values excellence in the details, and finds fulfillment in helping a busy family feel organized, supported, and able to focus on what matters most.

Nice To Haves

Overnight coverage during parent travel, approximately twice per year (preferred but not required)

Responsibilities

Create, implement, and maintain household organization systems throughout the home
Daily resets and tidying (surfaces clear, high-traffic areas tidy)
Ensure the home is organized, decluttered, and prepared for weekly cleaning services.
Maintain high-clutter zones: laundry room, mudroom, kitchen paper corner, and entry areas
Kids' clothing inventory, sizing organization, and seasonal swaps
Indoor plant care for 50+ houseplants using an existing watering schedule app
Change batteries, light bulbs, and smoke detectors as needed
Holiday and birthday party support: invitations, logistics, gift acquisition
Packing and unpacking support for family travel
Occasional deep cleans beyond the scope of weekly cleaners: fridge, oven, baseboards
Weekly hot tub and cold plunge maintenance
Refresh and organize garage, mudroom, and entry zones
Coordinate organizational projects (linen closet, garage, play areas)
Full laundry service: wash, fold, and put away for the entire household
Establish and maintain laundry system and coordinate with existing household staff on laundry responsibilities to ensure consistent completion
Ironing, steaming, and care for special garments
Weekly linen and towel rotation and refresh
Restock pantry, fridge, and household supplies
Coordinate with the family chef on grocery needs and pantry inventory to reduce overlap
Manage household subscriptions and orders (Amazon, Costco, Target)
Handle returns, dry cleaning, gift shopping, and mail and package management
Coordinate and complete household shopping, including bulk purchasing and grocery replenishment
Serve as the primary point of contact for contractors, landscapers, cleaners, and other service providers
Research vendors, gather proposals, and provide recommendations for repairs and projects
Coordinate current open projects (including pending contractor work on shower glass enclosure)
Oversee vendor scheduling across all properties
Manage logistics and maintenance coordination across three properties
Nearby property (approximately 10 minutes away): coordinate with pool company, landscapers, and pond cleaning service; support potential Airbnb/hosting plans
Cabin property (approximately 1 hour 15 minutes away): serve as primary contact for the existing on-site Airbnb manager
Oversee home systems including HVAC, security, and pool
Conduct routine property check-ins and ensure readiness across all locations
Manage the family calendar: school events, extracurriculars, appointments, and scheduling across the household
Proactively communicate upcoming events and reminders to both parents
Schedule and coordinate on an as needed basis appointments: family dental, monthly massage subscription, and other recurring needs
Assist with travel logistics including flights and hotel bookings
Event and birthday party planning and coordination
Occasional backup childcare to support the existing childcare team as needed
Occasional extracurricular drop-offs and pickups (dance, soccer, and other extra curricular activities)
Overnight coverage during parent travel, approximately twice per year (preferred but not required)
Comfortable being present with children of all ages, including a newborn joining the household
Schedule and track maintenance for family vehicles
Handle fueling, cleaning, and organizing
Track registration and insurance documentation
Schedule vet and grooming appointments for the family dog
Occasional walks and outdoor play
Maintain pet supplies