House Manager & Family Assistant (Daily Home Resets & Meal-Prep Focus)

Sage Haus•Paradise Valley, AZ

22d•$30 - $35•Onsite

About The Position

A full-time House Manager & Family Assistant role supporting a family with a toddler, a tween, and pets. The position combines household management, administrative and personal assistance, errands, meal preparation, childcare, pet and plant care, and vendor and property coordination. The successful candidate will maintain the family’s established household systems, keep the home orderly and ready for guests, manage day-to-day logistics proactively, prepare healthy dinners about five nights per week, and provide hands-on childcare as needed. The role calls for discretion, sound judgment, adaptability, clear communication, and a calm, professional presence. The primary work location is near Phoenix, Arizona during the school year. Working near Portland, Oregon for approximately three months each summer is required, with separate housing or a housing stipend provided. The anticipated schedule is Wednesday through Sunday, generally beginning around noon or 1:00 PM and ending around 8:00 or 9:00 PM, with Mondays and Tuesdays off. Exact shifts and weekly hours will be agreed upon within the anticipated 30–40-hour range; some schedule flexibility is possible. Weekend availability and occasional family travel or overnight childcare are non-negotiable. Compensation is $30–$35 per hour based on experience, paid through W-2 payroll.

Requirements

Valid driver’s license, reliable transportation, and a clean, safe driving record; comfortable driving family vehicles for work-related needs.
Ability to navigate multiple flights of stairs throughout the workday.
Willingness and ability to work in Oregon for approximately three months during the summer and travel with the family as needed throughout the year.
Comfortable working in a home with cats and dogs.
Ability to sign and strictly adhere to a household confidentiality agreement/NDA, including social media requirements.
At least three years of experience outside the home; the posting strongly prefers 20 or more years of combined experience in household management, administrative assistant roles, organizing, teaching, or childcare. Stay-at-home parenting may count toward the experience requirement.
Maintain a smoke-free environment.
Must be authorized to work in the United States.
Professional clothing, speech, and comportment; no athletic wear.
Appropriate personal boundaries, confidentiality, sound judgment, efficient communication, patience and attentiveness with children, and a calm, mature, kind, and professional manner.

Nice To Haves

CPR and First Aid certification.
A playful approach and sense of humor.

Responsibilities

Complete a thorough daily reset of each room, returning rooms, surfaces, and shared spaces to the family’s established standard and keeping the home ready for guests.
Maintain labeled organization systems and coordinate with the professional organizer when additional support is needed.
Coordinate recurring tasks and day-to-day communication among household staff, follow through on open items, and close open loops.
Coordinate seasonal clothing swaps, donation drop-offs, and replacement clothing or gear as the children grow.
Handle light tidying, dishes, and upkeep of high-traffic areas; replace or coordinate replacement of air filters, lightbulbs, and batteries; and water indoor plants.
Coordinate with the part-time housekeeper and maintain orderly, well-stocked laundry areas; take a more hands-on role in family laundry during summers, including washing, folding, organizing, linen rotation, and ironing or steaming as needed.
Manage the family calendar and schedule medical and dental appointments for children, pets, and parents as needed.
Coordinate vehicle maintenance, oil changes, registration renewals, and insurance-document tracking; keep vehicles fueled, organized, and ready; arrange or complete weekly basic cleaning; and drive vehicles to service appointments and other approved work-related needs.
Assist with printing, school-project materials, gift selection and wrapping, home files, and tasks requested by the executive assistant or bookkeeper.
Book flights, hotels, and activities, and travel with the children or family as needed.
Monitor pantry, refrigerator, pet, and household supplies; maintain supply lists; and manage weekly grocery and online retailer orders and deliveries using the family’s shared ordering system.
Manage online returns, including monitoring email and deadlines, initiating returns, and promptly completing shipping or drop-offs.
Handle dry cleaning, gift shopping, and other household errands.
Collect and sort mail and packages from the family’s properties, scan important mail to PDF for remote access, and break down shipping boxes.
Use the provided work card for approved purchases, retain receipts, and submit documentation to the family’s bookkeepers.
Prepare dinner approximately five nights per week at a consistent agreed-upon time, set the table, and reset the kitchen after dinner.
Develop a rotating weekly menu for family approval, manage groceries and ingredients, follow dietary preferences and allergy instructions, and leave the kitchen clean and ready for the next day.
Assist with simple weekly lunch batch preparation for a child as needed; daily breakfast preparation is not part of the regular scope.
Provide light regular and backup childcare, including afternoon transitions, activity support, and occasional date-night or evening coverage within the agreed schedule.
Adapt between household work and childcare, including caring for one child while a parent supports the other.
Assist with school and activity pickups and drop-offs, backpacks, clothing, snacks, and next-day preparation.
Support travel logistics, including bookings, packing, unpacking, and preparing children’s belongings and supplies.
Assist with event, holiday, and guest preparation, including errands, setup, and vendor coordination.
Work in Oregon for approximately three months each summer, when the role shifts toward more childcare and laundry support alongside meal preparation and everyday household needs.
Provide concise digital check-ins for routine questions and updates and promptly text urgent or time-sensitive concerns.
Provide routine pet care, including feeding, dog walks, administering daily medication as directed, replenishing supplies, scheduling veterinary care and grooming, tracking preventive-care appointments, and cleaning the fish tank or arranging specialist service.
Interface with the handyman, home services concierge, and other contractors; monitor seasonal maintenance and weekly outdoor upkeep; schedule repairs and service visits; meet vendors; and coordinate access and follow-up.
Coordinate limited weekly reset visits for a separate office property, including stocking the fridge, running the robotic vacuum, emptying or filling the dishwasher, and putting out fresh flowers.