House Manager & Family Assistant (with meal prep support)

Sage Haus•Stanford, CA

4d•$37 - $42•Onsite

About The Position

We are seeking a highly competent, experienced professional to manage the day-to-day details of our household, creating a sense of calm and consistency so our family can focus on enjoying this exciting chapter together. The ideal candidate is a seasoned, competent household professional who doesn't need to be managed, is self-motivated and takes initiative. You take direction, understand the bigger picture, and run with it - confidently owning your responsibilities from start to finish. You don't wait to be told what to do next; you naturally anticipate needs, identify opportunities to improve how the household functions, and take thoughtful action while staying aligned with the family's preferences. You're highly organized and proactive in your communication. You keep the family informed of anything they need to know, flag potential issues before they become problems, and present solutions rather than simply identifying challenges. You follow through without reminders, stay one step ahead, and understand that consistency and reliability are what build trust. You're coachable and resilient - you welcome feedback, adapt quickly, and don't take constructive guidance personally. You enjoy learning how a family likes things done so you can continuously refine your approach. Professionalism is equally important. You understand the balance between being warm and approachable while maintaining healthy professional boundaries. You're comfortable working closely with a family, but you recognize that you're there as a trusted household professional. You respect privacy and confidentiality, exercise sound judgment, and know when to step in and when to quietly work behind the scenes to keep everything running smoothly. You're dependable - you show up on time, keep your commitments, and understand that reliability isn't just appreciated, it's essential. Whether it's a school pickup, coordinating household vendors, or ensuring the family has what they need before they even ask, you take ownership and follow through. Fluent English communication is essential for the thoughtful, nuanced, and fast-paced coordination this role requires.

Requirements

Maintain a smoke-free environment.
Reliable personal vehicle and valid driver's license with a clean driving record.
Up-to-date vaccinations (general, COVID, and flu) required.
Tech-savvy; must be comfortable navigating a Notion-based household management system.
Fluent English communication is essential.

Nice To Haves

CPR and First Aid certification preferred.

Responsibilities

Provide reliable transportation for school pickups and a full range of after-school activities
Serve as backup childcare support on an as-needed basis
Prepare 2-4 weeknight dinners per week, with the goal of having ingredients prepped, marinated, and ready to finish when parents arrive home
Accommodate a mixed-dietary household: one mostly vegetarian adult and two omnivores, with some specific preferences
Grocery shopping based on weekly meal plan and household needs
Kitchen clean-up and maintenance
Wash, fold, and put away laundry
Ironing, steaming, and special garment care as needed
Maintain a tidy and well-stocked laundry space
Light daily tidying: dishes, surfaces, vacuuming high-traffic areas
Prep home before cleaners arrive
Create and maintain household organization systems in collaboration with the family
Coordinate donation drop-offs
Manage indoor and outdoor plant care
Handle routine maintenance items such as changing batteries, light bulbs, and smoke detectors
Support event, holiday, and guest prep as needed
Restock pantry, refrigerator, and household supplies
Manage running household supply lists and coordinate household orders
Handle returns, dry cleaning, and other similar errands as needed
Break down and dispose of boxes
Periodic fridge deep cleans
Clean and maintain humidifiers, air purifiers, and furnace filters (annual replacement)
Organizational projects for toys, sports gear, and seasonal items
Schedule routine family vehicle maintenance (oil changes, tire rotations, etc)
Coordinate vehicle registration, insurance tracking, and smog checks as required
Light cleaning and organization of family vehicles
Serve as a communication liaison with cleaners, landscapers, and contractors
Research repair vendors and coordinate quotes, presenting options with recommendations
Manage outdoor spaces and general tidying of exterior areas
Household calendar coordination
Support scheduling appointments
Light travel planning and research support as needed