House Manager & Family Assistant (Hybrid Childcare Support)

Sage Haus•Piedmont, CA

2d•Hybrid

About The Position

We are a warm, active family of four that deeply values connection, balance, and creating a home that feels both organized and welcoming. Time spent together is essential to us, and we prioritize outdoor adventures, family meals, and creating memories that will last. We enjoy picnics, hikes, and spontaneous outings around the Bay Area, often visiting parks and exploring new places together. As a family, we try to maintain a relaxed atmosphere, especially during evenings, when we make time to eat together at the table and unwind as a unit. Both parents work from home full-time, with varied schedules that require flexibility and a lot of coordination week-to-week. Our home thrives on thoughtful organization and clear systems, which allow us to manage our busy lives. As our children, ages 5 and 7, grow older and become more independent, we find ourselves transitioning away from a full-time nanny model and looking for someone who can step into a hybrid role, balancing household management with some after-school support. We are seeking someone who can help create space in our daily rhythm, allowing us more quality time for ourselves and with our friends and family. We hope to find someone who brings a sense of calm and reliability while being proactive about handling the details of the home. You will be a key player in making our household run smoothly and supporting us in maintaining the quality of life that we value. We are excited about finding someone who can take ownership of our home systems and support us through this next chapter!

Requirements

Ability to maintain a smoke-free environment
Up-to-date vaccinations (including COVID, Flu, and MMR)
Personal vehicle and reliable transportation
Experienced house manager with prior nanny experience
Naturally organized
Tech-savvy (Google Suite knowledge a plus)
Experience in both childcare and home management
Comfortable working autonomously
Effective communication skills
Trustworthy
Consistent
Ability to manage tasks independently
Dependable
Strong organizational skills
Attention to detail
Ability to stay flexible
Ability to manage various priorities
Proactive
Interested in a long-term role

Nice To Haves

Google Suite knowledge

Responsibilities

Maintain household organization systems (closets, storage, pantry, toys)
Reset and tidy rooms daily; maintain overall neatness; ensure home is prepped for cleaning services
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Oversee household schedules and calendars
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop-offs and pick-ups
Support packing/unpacking for travel or seasonal transitions
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
Assist with school/activity pick-ups or drop-offs (back-up for drop-off, primary for pick-up)
Daily afternoon supervision, including support with homework, play, snacks, etc.
Prep backpacks, clothing, or snacks for school
Help with child-related laundry or errands
Date night coverage as needed
Track and restock pantry, fridge, toiletries, and household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping
Handle package pickup, mail sorting, and deliveries
Plan and prep healthy meals/snacks for adults and kids
Batch cook lunches and dinners for the week (approximately 2-3 days/week)
Prepare daily snacks for children and grab-and-go options for adults
Maintain kitchen cleanliness and organization after meal prep
Shop for groceries and meal-related items
Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
Manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Schedule and supervise service providers (cleaners, contractors, landscapers)
Research and coordinate repairs, maintenance, and quotes
Oversee outdoor spaces and seasonal maintenance needs
Serve as primary contact for vendors or guests
Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
Maintain and refresh specific zones (entryways, garage, laundry room)
Clean humidifiers, washing machines, and air purifiers monthly
Organize special projects: toy storage, seasonal decorations, gear rotation
Help with travel planning, scheduling, and logistics
Manage family calendars and reminders
Assist with the coordination of events and home maintenance appointments as needed
Schedule and oversee maintenance, oil changes, and inspections
Ensure vehicles are fueled, cleaned, and organized
Track registration, insurance, and service schedules