Full-Time House Manager / Family Assistant (with Childcare support)

Sage Haus•Nashville, TN

12h•Onsite

About The Position

We are a fun and busy family looking for a House Manager & Family Assistant to help bring harmony to our home. As entrepreneurs and business owners, both parents are constantly balancing demanding careers. Our goal is to be fully present with each other, without the constant stress and overwhelm of juggling work and home life. While we have a dedicated nanny who provides primary childcare, this role will primarily focus on household management, with occasional backup childcare support as needed. You will be the central person who keeps our household running smoothly, managing logistics, organizing, and day-to-day tasks so the parents can focus on spending quality time together. This role is ideal for a self-starter who loves organizing, solving problems, and staying on top of tasks, with a detail-oriented, proactive, and positive attitude. You will collaborate with the Nanny and other household providers, focusing on household logistics, scheduling, and overall family coordination.

Requirements

Can maintain a smoke-free environment.
CPR certification (required for backup childcare).
Must have reliable transportation.
Comfortable with occasional evening or weekend hours based on family schedule.
Ability to collaborate and work as a team with household staff.
Comfortable working in a home with cats.
Comfortable using technology for shared calendars, lists, and helpful apps.
Self-motivated with an ability to manage multiple tasks independently.
Detail-oriented and organized with a love for creating systems.
Flexible and able to adapt to the ever-changing needs of a busy family.
A great communicator who can coordinate effectively with different people in the household.
A warm, approachable team player, happy to collaborate and work with others.
Reliable and proactive—ready to jump in and help where needed!
Must pass a background check.

Nice To Haves

Experience with meal planning and preparation.
Experience with event planning.
Experience managing rental properties.
Experience with pet care.

Responsibilities

Coordinate schedules and logistics for all household members, including the Nanny and other staff.
Oversee daily resets of common areas, including loading/unloading the dishwasher, wiping surfaces, and tidying rooms.
Manage household organization systems (closets, pantry, toys, storage).
Prepare the home for bi-monthly housekeeping visits and support linen/towel rotations.
Manage seasonal tasks like clothing swaps and organization projects.
Help prepare for family events, holidays, and guest visits.
Keep track of the family’s schedules (doctors’ appointments, meetings, etc.).
Assist with travel planning for family vacations and business trips.
Help with basic bookkeeping, including expense tracking and managing personal/professional finances.
Plan and execute date nights/day dates for parents 1-2 times per month.
Plan and meal prep three family dinners per week, ensuring they are healthy, easy, and kid-friendly with leftovers.
Handle meal prep for parents' breakfasts and grab-and-go lunches two days per week.
Coordinate with the Nanny on children's meals.
Maintain a tidy kitchen after meals and assist with grocery shopping.
Track and restock household supplies (groceries, toiletries, etc.).
Handle errands such as grocery shopping, dry cleaning pickup, and gift shopping.
Organize packages, mail, and deliveries.
Manage service providers (cleaners, landscapers, contractors).
Oversee pool maintenance, including checking temperature and seasonal opening/closing.
Assist in managing two rental properties, serving as a point of contact for tenants and helping with repairs/maintenance.
Ensure cats are fed as needed.
Schedule and coordinate annual vet and grooming appointments for cats.
Keep cat supplies stocked and organized.
Track vehicle registration, insurance, and service schedules.
Ensure vehicles are charged, cleaned, and organized.
Support quarterly home-maintenance checklists.
Conduct periodic deep cleans (refrigerator, oven).
Seasonal opening/closing of outdoor spaces (pool, porches), cleaning and managing covers.
Monitor pool filter and temperature for swim lessons.
Coordinate with the landscaping company and report any issues.
Step in for backup childcare when the Nanny takes time off or when extra support is needed.
Provide light supervision and playtime during backup childcare.