House Manager & Family Assistant

Sage Haus•Glen Carbon, IL

3d•Onsite

About The Position

We are a busy family of five with three active, school-aged kids, a fun-loving dog, and a calendar that rarely slows down. Between work, school, sports, activities, and frequent travel, there's always something happening. One parent works from a home office and travels regularly, often every other week, while the other works in education and coaching, making afternoons and evenings especially full during the school year. Life moves quickly in our home, and we're looking for someone who genuinely enjoys bringing calm and order to a busy household. We're easygoing, down-to-earth people who love to laugh and don't take ourselves too seriously. Our home is filled with love, a healthy dose of chaos, and high expectations for our kids to be kind, responsible, and contribute to the family. We're excited to welcome someone who will take ownership of the household behind the scenes, helping create the calm, organization, and consistency that allows our family to truly thrive. You are an experienced household professional who naturally notices what needs attention before anyone has to ask. You don't wait for a list. You create the systems that keep a home running smoothly. You anticipate needs, stay organized, and genuinely enjoy the satisfaction of checking things off before they become problems. Whether you're restocking the pantry, organizing returns, coordinating appointments, resetting the house after a busy weekend, or making sure laundry doesn't pile up before Friday, you take pride in creating a home that feels calm, prepared, and well cared for. You're confident working independently and comfortable in a home where the parents may be working nearby. You know how to be present without being intrusive, communicate clearly without creating extra work, and keep everything moving with professionalism and good judgment. You're comfortable using digital tools to stay organized, and most importantly, you've done this kind of work before. If you're looking for a family where your experience, initiative, and attention to detail will truly make a difference, and where your contributions will be deeply appreciated, you’ll feel right at home here with us.

Requirements

Must be authorized to work in the United States.
Maintain a smoke-free environment.
Reliable transportation, clean driving record, and valid driver's license required.
Must be comfortable working in a home where family members may be present during work hours.
Experienced household professional.
Ability to create and maintain organization systems.
Ability to anticipate needs.
Ability to stay organized.
Ability to work independently.
Comfortable communicating clearly.
Professionalism and good judgment.
Comfortable using digital tools to stay organized.
Previous experience in a similar role.

Nice To Haves

Mileage reimbursement provided for household-related driving completed during scheduled work hours.

Responsibilities

Perform daily resets (e.g., unload dishwasher, wipe down kitchen surfaces, put away hand-washed items, vacuum high-traffic areas, straighten common areas and playroom, etc.)
Create and maintain household organization systems that can evolve with the family's needs
Prepare home before biweekly cleaning visits
Manage and organize seasonal closet swaps (e.g., assess what fits, what's needed, and what can be donated)
Coordinate donation drop-offs
Handle packages, break down boxes, and manage packaging
Wash, fold, and put away all of the children's laundry
Manage regular rotation of kids' sheets and towels
Handle adult laundry on heavier travel weeks as needed
Maintain a tidy, organized, and well-stocked laundry area
Proactively manage pantry, fridge, and household supply inventory
Manage ongoing online grocery orders (e.g., receive, organize, and put away deliveries)
Perform in-person grocery shopping for special occasions and holidays
Handle Amazon returns, dry cleaning, and other household errands as requested
Manage household subscriptions and orders (e.g., Amazon, Costco, Target, etc.)
Perform light meal prep 1–2 times per week, with a focus on evenings when the family is on the go
Prepare grab-and-go breakfasts and snacks (e.g., washed fruit, chopped vegetables, portioned yogurt cups, etc.)
Pack weekly school lunches in advance
Prepare activity bags and car-friendly meals for sports nights
Maintain a clean and tidy kitchen throughout the day
Provide childcare on Tuesdays (before and after school) and serve as backup when regular coverage is unavailable
Assist with occasional school pickup or activity drop-off
Support kids' activity preparation (e.g., sports uniforms laid out, gear bags packed, entertainment bags for siblings)
Help children build age-appropriate independence and responsibility within daily routines
Assist with managing and updating household calendar with events, appointments, birthday invitations, school requirements, and activities
Prepare school forms and paperwork (e.g., field trip forms, permission slips, etc.)
Walk dog at least once per shift
Maintain pet supplies
Serve as point of contact for service providers when present in the home
Perform occasional pool checks during owner travel weeks (low priority, as needed)
Schedule and coordinate vehicle maintenance as needed (can be handled as a miscellaneous errand)