House Manager & Family Assistant

Sage Haus•Tiburon, CA

5d•Onsite

About The Position

We’re an active, energetic family of six living in the beautiful waterfront community of Tiburon. With two parents balancing demanding full-time careers, four children (ages 8, 5, and 2-year-old twins), two cats, and two wonderful au pairs, our home is full and dynamic. We enjoy spending time outdoors, staying active, and exploring all the Bay Area has to offer as a family. Our home runs on consistency, organization, and well-established systems. Our children thrive on routine, our au pairs provide dedicated childcare, and weekly cleaners manage general housekeeping. We’re seeking an experienced professional who can step into an already well-functioning home, quickly learn and maintain our systems, and take ownership of the details that keep daily life running seamlessly. We value professionalism, sound judgment, initiative, and attention to detail. The right person will be proactive, highly capable, and thoughtful - someone who sees what needs to be done, follows through, and identifies opportunities to improve systems when needed. We see this role as a trusted partnership with someone who takes pride in creating order, efficiency, and ease for our family.

Requirements

Maintain a smoke-free environment.
Reliable transportation and a valid driver’s license.
Fluent English communication is essential.

Nice To Haves

CPR/First Aid Certification preferred.
Spanish language skills for direct communication about specific property needs.

Responsibilities

Build and maintain household organization systems
Home resets: tidying surfaces, dishes, vacuuming or sweeping high-traffic areas
Maintain organization and tidiness in high-traffic “drop zones” throughout the home (vehicles, garage, closet, etc.)
Seasonal clothing swaps
Prepare and coordinate donation and consignment drop-offs
Event, holiday, and guest prep
Change batteries, light bulbs, and smoke detectors as needed
Restock pantry, fridge, and household supplies
Manage running shopping lists
Manage household orders and subscriptions (Amazon, coffee subscriptions, etc.)
Handle returns, coordinate weekly dry cleaning drop-off and pick-up
Proactive gift shopping based on upcoming birthdays and occasions
Handle inbound packages and break down boxes
Support with weekly meal planning, with an eye toward expanding the kids' palates beyond the family's current preferences and routine
Prep healthy snacks (e.g., homemade muffins as a nutritious alternative to store-bought)
Create grocery shopping lists for family use
Follow family dietary preferences (no beef, shellfish, or fish for one parent)
Kitchen clean-up and general maintenance
Wash, fold, and organize parents' laundry
Ironing, steaming, and special garment care as needed
Maintain tidy, well-stocked laundry areas
Calendar management for family and kids, including proactive logistics planning for activities
Coordination support for kid birthday parties
Occasional deep cleans of fridge and oven
Composting trash can maintenance
Empty and clean the grill
Refresh and reorganize garage, mudroom, and entryway on an ongoing basis
Toy management: audit broken or outgrown toys, rotate toys, manage baby gear
Periodic wall spot-cleaning and touch-ups
Assist with scheduling regular maintenance for family vehicles
Coordinate car washes and interior organization of vehicles on a regular cadence
Oversee landscapers
Research and coordinate vendor quotes and repairs
Manage household maintenance platform and to-do list
Maintain outdoor spaces (toys, kids play structures)
Empty automatic litter boxes weekly
Manage food subscription and ensure supplies are stocked
Schedule vet appointments as needed
Coordinate or set reminders for flea and tick prevention