Family Assistant & House Manager

Sage Haus•Seattle, WA

9d•Onsite

About The Position

We are a dynamic, high-energy Seattle family with three school-age kids deeply involved in activities, especially soccer, and our dog. Our household is lively and full of moving parts. Both parents work demanding schedules, and we need support to bring grounded calm to the chaos. This role is about managing the systems, logistics, and rhythms that keep a busy family running smoothly. We lead with empathy, kindness, and respect, and we hold our household support to the same standard. The core focus of this role is providing dedicated afternoon and evening childcare support, particularly navigating our busy activity schedules, school pickups, and dinner routines with confidence and ease. We are looking for someone who has the experience and brings the quiet confidence and professionalism to prove it. We are looking to bring someone into our home who understands what it means to be a professional in a private household setting — someone who shows up, understands healthy boundaries, sees what needs to be done, and does it without being asked. The ideal candidate is a seasoned household professional who is highly proactive, self-directed, and intuitive. They excel at assessing a home’s needs independently, "reading the room," and establishing efficient daily workflows. This role is best suited for an anticipatory thinker—someone who notices low inventory before anyone else does, plans ahead for the upcoming week, and takes pride in keeping a household running like a well-oiled machine. The right fit brings a calm yet energetic presence, thriving in a dynamic, high-energy environment with a fast-moving schedule. Possessing high emotional intelligence, this individual knows how to work alongside busy, high-achieving adults as a collaborative, professional partner. They are a supportive presence who seamlessly eases the mental load of a busy family. This professional maintains an intuitive respect for privacy, discretion, and confidentiality. Because both parents have highly demanding professional backgrounds, the family deeply values clear communication and impeccable professional boundaries. The ideal candidate understands that deep trust is built intentionally, step-by-step, and takes pride in establishing a solid foundation through consistent, reliable follow-through. Organization, adaptability, and emotional resilience are key; this person is highly structured but not rigid, maintaining their composure and pivot-readiness when unexpected changes arise. Above all, they are warm, empathetic, and kind. Professionally, they are either vegan or fully comfortable cooking vegan meals and eager to learn new plant-based recipes.

Requirements

Reliable transportation
W2
CPR and First Aid (willing to obtain)
Vaccinations (including Covid-19 and the flu)
Maintain a smoke-free environment
Highly self-motivated with a strong sense of ownership and accountability
Exceptional organizational skills and attention to detail
Proactive and resourceful; anticipates needs and solves problems independently
Excellent communicator who is professional, direct, and responsive
Exceptional follow-through and commitment to execution
Able to quickly learn the family's routines, prioritize independently, and adapt as daily needs evolve
Values professionalism, healthy boundaries, and supporting a private family with integrity and discretion
Intuitive, emotionally intelligent, and able to anticipate household needs.
Experience and confident in the kitchen with basic meal preparation, including chopping vegetables, following recipes, and preparing healthy vegan family meals.

Nice To Haves

Prior experience with vegan cooking is a plus, but enthusiasm and a willingness to learn are highly valued.

Responsibilities

Pick-ups and drop-offs (urgent need on Monday and Wednesday evenings from 4:00 PM – 7:30 PM). Maintain flexibility in working days to align with the family’s evolving weekly needs and schedule.
Light supervision and back-up childcare and occasional date day/night.
Prep backpacks, clothing and snacks.
Create and maintain household organization systems.
Daily resets and prep home for cleaners.
Light tidying (dishes, surfaces, vacuum high-traffic areas).
Seasonal swaps (clothing, bedding) - kids clothing, sports gear.
Prepare and coordinate donation drop-offs.
Event, holiday and guest prep.
Packing and unpacking for travel.
Indoor plant care.
Change batteries, light bulbs, smoke detectors, etc.
Occasional deep cleans (fridge, oven, baseboards) - be proactive in creating the list for the cleaners.
Refresh garage and entry.
Clean humidifiers and air purifiers.
Organizational projects (toys, gear).
Restock pantry, fridge, household supplies.
Manage running household supply lists.
Manage household orders and subscriptions (Amazon/Costco/Target).
Returns, dry cleaning, gift shopping.
Mail and package handling.
Breakdown boxes.
Align with family preferences and prep vegan meals 2-3x per week to encompass 5 dinners per week, with some leftovers and snacks.
Prep school lunches.
Grocery shopping.
Kitchen clean-up and maintenance.
Wash, fold and organize laundry.
Ironing and steaming.
Put out the fresh set of sheets for the housekeepers.
Maintain laundry area tidy and well stocked.
Occasional brief walks with dog.
Comfortable with dogs.
Dog-sitting as needed, if it works with your schedule.
When needed oversee cleaners and contractors and landscapers.
Research and coordinate repairs and quotes.
Updating a shared family calendar.