House Manager & Family Assistant (with Administrative & Childcare Support)

Sage Haus•New York, NY

1d•Hybrid

About The Position

We are a busy family of six living in Manhattan, with a weekend property just outside the city where we spend much of the summer. With four kids at three different schools, a full calendar of activities, two working parents, and regular travel, life in our home moves quickly. Sometimes, there simply aren’t enough hours in the day. We have a wonderful full-time nanny and cleaning team in place, and we’re looking for someone who can come alongside us, bring some order to the moving pieces, and help make everyday life feel a little more manageable - both in the city and at our weekend home. At the heart of it, this role is about making everyday life feel easier: keeping household supplies stocked, staying ahead of appointments and follow-ups, coordinating activities and transportation, helping with meal prep, and keeping household projects and maintenance moving. That includes helping keep both homes organized and well cared for, from staying ahead of routine maintenance to making sure small issues are caught before they become bigger ones. Dinner doesn’t need to be gourmet; having vegetables prepped and protein ready to go can make a huge difference on a busy night. More than anything, we need someone who sees what needs to happen, takes ownership, and helps keep things from falling through the cracks. We’re warm, direct, energetic, and decidedly not formal. There is no hierarchy in our home. We’re all on the same team. We’re loyal to the people who work with us, treat people well, have a good sense of humor, and are always open to finding a better way to do things. We’re hoping to find someone who wants to become a trusted, long-term part of our family’s rhythm and help us create a little more breathing room to enjoy the things that matter most.

Requirements

Maintain a smoke-free environment
Must be authorized to work in the United States.
Must be comfortable driving in New York City with willingness to use family vehicle as needed.
Experience supporting a busy household, family, executive, or similar fast-paced environment where organization, follow-through, and discretion matter.
Comfortable managing calendars, coordinating logistics, keeping track of details, and taking ownership of projects from start to finish.
Comfortable supporting both the family’s city home and their weekend property, helping keep things organized, well-maintained, and running smoothly throughout the year.
Strong project-management or operations instincts who knows how to make things happen.
Proactive, solution-oriented, and tech-savvy, with a natural ability to stay one step ahead.
Can take direction and run with it, speak up when something is unclear, and stay calm when plans change.
Flexible, resilient, detail-oriented, and genuinely willing to pitch in wherever needed: coordinating a busy afternoon, helping with meal prep, managing household projects, or assisting with event preparation.
A positive, “let’s figure it out” mindset is essential.
Looking for a long-term position with a family you can become part of.
A true team player who enjoys making other people’s lives easier and takes pride in being the person who notices what needs to be done and gets it done.
Bring a positive attitude, good judgment, and a sense of humor to the day, and you understand that sometimes the best way to support a busy family is simply to step in, take something off their plate, and say, “I’ve got it.”
Requires a background check.

Nice To Haves

Household management experience is a plus
Comfortable using an outdoor grill is a plus

Responsibilities

Pick-ups and drop-offs (comfort and ability to drive in New York City)
Transportation to after-school activities
Light supervision and backup childcare coverage as needed
Manage and maintain the family's household calendar, including kids' schedules across multiple schools
Coordinate and sign up children for activities and seasonal programs
Manage school and activity forms, enrollment, and paperwork
Set up and maintain digital tools to support morning family awareness (such as display boards synced to calendars)
Provide proactive reminders and daily/weekly heads-up on upcoming commitments
Schedule and follow up on medical appointments, forms, and related logistics
Book and manage routine, repeat travel (ski trips, holiday travel, etc.)
Handle event and appointment coordination, including vendor communication
Make calls on behalf of the family as needed
Receipt and light budget tracking as needed
Create and/or maintain household organization systems
Seasonal swaps (clothing, décor, bedding)
Prepare and coordinate donation drop-offs
Event/holiday/guest prep
Packing/unpacking for travel as needed
Change batteries, light bulbs, smoke detectors, etc.
Inventory & Errands
Restock pantry/fridge/household supplies
Manage running household supply lists as needed
Manage household orders and subscriptions (Amazon/Costco/Target)
Returns, dry cleaning, gift shopping, Pharmacy & prescription pickups
Mail and package handling
Breakdown boxes
Meal Support
Prep 2-3 dinners per week: protein, starch, and vegetables ready to go
Keep healthy snacks stocked and ready throughout the week
Assist with weekly dinner planning (family enjoys involving kids in the process)
Light grocery shopping and kitchen maintenance
Comfortable using an outdoor grill is a plus
Estate-Level Oversight
Schedule and track maintenance
Manage routine property walk-throughs and flag issues before they become problems
Oversee home systems (HVAC, security, etc.)
Vendor & Property Oversight
Oversee home systems (HVAC, security, etc)/ cleaners/contractors/landscapers/vendors
As needed: research, coordinate repairs & quotes
Deep Cleaning & Special Projects
Oversee routine deep cleaning: fridge, oven, baseboards, humidifiers
Ensure regular dusting and maintenance cadence is followed
Organizational projects as needed (kids' rooms, storage areas, medicine cabinets, bookshelves)
Vehicle Management
Schedule maintenance
Fueling/cleaning/organizing vehicles
Track registration/insurance/emissions testing