House Manager / Family Assistant

Sage Haus•Mill Valley, CA

4d•Onsite

About The Position

We are an active, outgoing family of four (soon to be five!) based in Mill Valley. Life with our kids is full of movement, laughter, outdoor adventures, activities, and creative play. Our children are spirited, affectionate, and fun-loving, and quality time together matters deeply to us. One parent works in a full-time, high-pressure role with occasional travel, and the other will be transitioning to full-time home care as we welcome our new baby. We are looking for more breathing room in the rhythm of our days: less scramble, more connection, and a calmer foundation for time together. We already have trusted vendors in place, including cleaners, landscapers, and other service providers. This role is about partnering with us long-term to coordinate those relationships, anticipate what needs attention, and keep daily operations moving with care and consistency. The right person will help create the structure that allows our family to be more present with one another, especially with our children.

Requirements

Ability to maintain a smoke-free environment required
Ability to maintain a fragrance-free environment required
Reliable transportation and a clean driving record required
CPR and first aid certification preferred
Bilingual Spanish required
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.
Vaccinations preferred; COVID and flu included
Ability to safely move throughout a multi-level home, supervise and actively engage with school-age children, and perform routine household tasks such as transporting items, with or without reasonable accommodation.
Must be authorized to work in the United States
Energetic, warm, and genuinely love being around kids, with the judgment and emotional intelligence to integrate smoothly into a high-energy family environment.
Self-directed, proactive, and detail-oriented
Comfortable overseeing daily tasks independently while maintaining a calm, organized presence.
Can read the room, step in when necessary, and handle responsibilities with steady energy, always keeping each family member’s needs in mind.
Grounded, personable presence and strong social awareness
Communicate with clarity, confidence, and professionalism
Creativity and enthusiasm to time spent with children
Experienced at integrating into a family rhythm without needing a lot of hand-holding
Spanish fluency is required.

Nice To Haves

CPR and first aid certification preferred
Vaccinations preferred; COVID and flu included

Responsibilities

Pick up children from school daily and transport them to afternoon activities
Supervise and engage the two older children each afternoon
Prepare backpacks, clothing, and snacks
Run kid-related errands
Create and maintain household organization systems
Reset daily living areas and prepare the home for cleaners
Make and reset beds daily; change sheets as part of the regular linen rotation
Handle light tidying, including dishes, surfaces, and vacuuming high-traffic areas
Manage seasonal swaps for clothing, décor, and bedding
Prepare and coordinate donation drop-offs
Prepare for occasional events, holidays, and guests
Support packing and unpacking for travel
Indoor plant care
Change batteries, light bulbs, smoke detectors, and similar household items
Roll out trash and recycling bins on Wednesday/Thursday
Inventory & Errands
Restock pantry, fridge, and household supplies
Manage running household supply lists
Manage household orders and subscriptions, including Amazon and Whole Foods
Handle returns, dry cleaning, and gift shopping
Handle mail and packages
Break down boxes
Plan and execute a weekly meal plan for 1–2 meals per week, with leftovers for lunch
Wash and chop produce, marinate proteins, and set up ingredients for cooking
Prepare grab-and-go snacks for kids and adults
Handle all grocery shopping and pantry restocking, including regular fridge cleanout
Keep meals aligned with a healthy, pescatarian/vegetarian household
Wash, fold, organize, and put away all family laundry
Handle ironing, steaming, and special garment care
Rotate linens
Maintain tidy and well-stocked laundry areas
Occasionally take the family vehicle to the car wash
Tidy and organize the vehicle as needed
Serve as the point of contact for cleaners, landscapers, contractors, and tradespeople
Research and coordinate repairs and quotes
Manage Skylight/Calendar updates, including household schedules
Special Projects
Refresh the garage, mudroom, and entry areas
Complete organization projects for toys, gear, and similar items