House Manager & Family Assistant

Sage Haus•Bainbridge Island, WA

7d•Onsite

About The Position

Based on Bainbridge Island, we're a warm, close-knit, active family of four, complete with two children (a 7-year-old boy and a 10-year-old girl), who fill our home with an abundance of love. Both parents are incredibly driven with high-demand careers—one works primarily from home, while the other works out of the home. With frequent work-related travel for both, sometimes for extended periods, and the children’s bustling extracurricular schedule, the rhythm of the home shifts depending on who is home and what’s going on. We care deeply about a well-run, highly organized home and a healthy environment where our family can flourish. We love fresh, whole foods, traveling together, relaxing at home with a good family-friendly movie, and spaces that feel calm and reset. While we have some systems in place, with two children and a packed, ever-shifting schedule, keeping everything on track has become overwhelming and is impacting our quality time together. Although we have regular house cleaners, we’re looking for a highly seasoned, proactive house manager who can fill in the gaps in between—starting with creating and maintaining meaningful systems in our home, organizing and folding laundry, supporting meal prep, resetting spaces, and proactively owning and managing the family calendar, so we can focus on what matters most to us: having the time to truly enjoy each other’s company and ensuring our home is a calm, relaxing space where we can recharge.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable personal transportation required; mileage reimbursement provided at the standard IRS rate for personal vehicle use on the job.
Ability to navigate stairs throughout the workday as part of routine household tasks.
Tech-savvy; comfortable managing digital calendars, including Skylight.
Experience working with school-age children.
Professional, warm, and excited to work with school-age children (ages 7 and 10).
Understand how to work respectfully within a family household.
Calm, punctual, and self-directed, with excellent follow-through.
Takes professional boundaries seriously.
Strong time management skills.
Able to balance competing priorities with ease.
Comfortable managing complex, ever-shifting family schedules.
Able to read cues from the family's rhythms—knows when it's appropriate to step in or step back.
Background check required.

Nice To Haves

CPR and First Aid certification is a bonus but not required.
Family vehicle available for occasional child transport.
Align with a lifestyle that values health, wellness, and active, intentional living.

Responsibilities

Monitor and manage school-related apps (Parent Square), sports apps (Game Changer), and Bainbridge Rec Center app, and other communications across multiple platforms, and add all relevant information to the family's shared calendars, including Skylight
Proactively identify school closures, camp registration deadlines, and scheduling conflicts, and get them on the calendar well in advance
Coordinate summer camp research and enrollment
Create and reinforce household systems and routines for the kids — encouraging independence with things like backpack prep, clothing tidying, and clean-up of shared living spaces
Handle kid-related errands as needed (school supplies, teacher gifts, activity gear, etc.)
Occasional pickup and drop-off support for extracurricular activities
Light backup childcare and supervision as needed
Coordinate playdates and activity logistics with other families
Prepare grab-and-go breakfasts and lunches for both parents for the week — simple, healthy options (think Greek yogurt with berries, prepped salads, easy whole-food meals)
Light dinner prep for the whole family: chopping, marinating, defrosting, and prepping sauces and ingredients so dinner comes together in 20–30 minutes
Grocery ordering (family handles pickup)
Kitchen cleanup and maintenance; also encourage kids to participate in clearing dishes and light kitchen tasks
Fold and organize laundry for the full household (family handles washing and drying)
Linen rotation for the kids: bedding and towels
Occasional ironing, steaming, and care for special garments
Daily resets to keep the home tidy — dishes, surfaces, high-traffic areas
Prep home before scheduled cleaning visits
Create and maintain household organization systems
Seasonal clothing swaps, including kids' outgrown items
Coordinate donation drop-offs as needed
Indoor plant care
Occasional event, holiday, and guest prep
Restock pantry, fridge, and household supplies
Manage ongoing supply lists as needed
Manage household orders and subscriptions (Amazon, Costco, Target, etc.)
Handle returns, dry cleaning, gift shopping, mail, and package breakdown
Occasional deep cleans: fridge, oven, baseboards, and similar areas
Mudroom and entry refresh
Quarterly organizational projects for kids' clothing, toys, and gear
Track vehicle registration, insurance, and maintenance schedules on the family calendar
Occasional fueling, cleaning, and organizing of family vehicles
Packing and unpacking support for family travel, approximately every two months — primarily focused on the kids (clothing, toiletry bags, tablets, snacks, travel checklists, with the goal of supporting and building kids' independence through the process)
Remote support every 2–3 months: respond to tenant communications, coordinate vendors and service providers from an established go-to list, and manage logistics around occasional property needs (repairs, post-weather events, etc.)
Manage the family's Skylight calendar and sync relevant items to parents' work calendars
Proactively look ahead each week to flag busy or overlapping stretches
Add appointment reminders and scheduling to-dos (e.g., "call to schedule well-child visit") directly to the calendar
Occasional travel planning and logistics support