House Manager / Family Assistant
About The Position
This is a full-time, 40-hour per week position for a House Manager / Family Assistant in Mill Valley, CA. The role involves supporting an active family of four (soon to be five) by coordinating household operations, managing vendors, and ensuring the smooth running of daily life. The goal is to create structure that allows the family to be more present with one another, especially with the children. The family has existing trusted vendors for cleaning, landscaping, and other services. The ideal candidate will partner long-term to coordinate these relationships, anticipate needs, and maintain consistency in daily operations.
Requirements
- Ability to maintain a smoke-free environment required
- Ability to maintain a fragrance-free environment required
- Reliable transportation and a clean driving record required
- Bilingual Spanish required
- Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.
- Ability to safely move throughout a multi-level home, supervise and actively engage with school-age children, and perform routine household tasks such as transporting items, with or without reasonable accommodation.
- Must be authorized to work in the United States
Nice To Haves
- CPR and first aid certification preferred
- Vaccinations preferred; COVID and flu included
Responsibilities
- Pick up children from school daily and transport them to afternoon activities
- Supervise and engage the two older children each afternoon
- Prepare backpacks, clothing, and snacks
- Run kid-related errands
- Create and maintain household organization systems
- Reset daily living areas and prepare the home for cleaners
- Make and reset beds daily; change sheets as part of the regular linen rotation
- Handle light tidying, including dishes, surfaces, and vacuuming high-traffic areas
- Manage seasonal swaps for clothing, décor, and bedding
- Prepare and coordinate donation drop-offs
- Prepare for occasional events, holidays, and guests
- Support packing and unpacking for travel
- Indoor plant care
- Change batteries, light bulbs, smoke detectors, and similar household items
- Roll out trash and recycling bins on Wednesday/Thursday
- Restock pantry, fridge, and household supplies
- Manage running household supply lists
- Manage household orders and subscriptions, including Amazon and Whole Foods
- Handle returns, dry cleaning, and gift shopping
- Handle mail and packages
- Break down boxes
- Plan and execute a weekly meal plan for 1–2 meals per week, with leftovers for lunch
- Wash and chop produce, marinate proteins, and set up ingredients for cooking
- Prepare grab-and-go snacks for kids and adults
- Handle all grocery shopping and pantry restocking, including regular fridge cleanout
- Keep meals aligned with a healthy, pescatarian/vegetarian household
- Wash, fold, organize, and put away all family laundry
- Handle ironing, steaming, and special garment care
- Rotate linens
- Maintain tidy and well-stocked laundry areas
- Occasionally take the family vehicle to the car wash
- Tidy and organize the vehicle as needed
- Serve as the point of contact for cleaners, landscapers, contractors, and tradespeople
- Research and coordinate repairs and quotes
- Manage Skylight/Calendar updates, including household schedules
- Refresh the garage, mudroom, and entry areas
- Complete organization projects for toys, gear, and similar items
Benefits
- Mileage reimbursed for on-the-job errands
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
