House Manager & Family Assistant (Daily Home Resets & Meal-Prep Focus)

Sage Haus•Paradise Valley, AZ

19d•Onsite

About The Position

A full-time House Manager & Family Assistant role supporting a family with two children and pets. The position combines household management, administrative and personal assistance, errands, meal preparation, childcare, pet care, and vendor coordination. The family seeks a proactive, exceptionally organized, discreet, adaptable professional who can maintain established household systems, anticipate needs, complete tasks independently, and help keep afternoon routines running smoothly in a calm, organized home. The primary location is near Phoenix, Arizona, during the school year. Working near Portland, Oregon, for approximately three months each summer is required; separate housing or a housing stipend will be provided. The anticipated schedule is Wednesday through Sunday, with Mondays and Tuesdays off. Typical shifts begin around 12:00 or 1:00 p.m. and end around 8:00 or 9:00 p.m., with exact shifts and weekly hours agreed within an anticipated 30–40-hour range. Some schedule flexibility is possible. Weekend work and occasional family travel or overnights with the children are non-negotiable. Compensation is $30–$35 per hour, based on experience, paid through W-2 payroll. The proposed start date is ASAP. The role includes thorough daily home resets; maintaining organization systems; coordinating household staff, services, and maintenance; managing family calendars, appointments, vehicles, travel, supplies, returns, and errands; preparing dinner approximately five nights per week; and providing regular and backup childcare. It also includes routine pet and plant care, summer laundry support, and limited weekly coordination at a separate office property. Professional chef-level cooking is not expected. The role requires a valid driver’s license, reliable transportation, a clean and safe driving record, comfort driving family vehicles, ability to navigate multiple flights of stairs, comfort around cats and dogs, authorization to work in the United States, and adherence to a household confidentiality agreement/NDA. A background check is required.

Requirements

At least 20 years of experience in household management, administrative assistant roles, organizing, teaching, or childcare is strongly preferred; stay-at-home parenting may count toward the experience requirement, but at least three years of experience outside the home is required.
Valid driver’s license, reliable transportation, and a clean, safe driving record.
Comfort and ability to drive the family vehicles for work-related needs.
Ability to navigate multiple flights of stairs throughout the workday.
Willingness and ability to work in Oregon for approximately three months each summer and travel with the family as needed throughout the year.
Comfort working in a home with cats and dogs.
Ability to sign and strictly adhere to a household confidentiality agreement/NDA, including social media requirements.
Maintain a smoke-free environment.
Must be authorized to work in the United States.
Availability for weekend work and occasional family travel or overnights with the children is non-negotiable.
Professional, appropriate clothing, speech, and comportment; athletic wear is not appropriate.
Demonstrated organization, resourcefulness, attention to detail, follow-through, sound judgment, discretion, efficient communication, flexibility, and ability to work with minimal direction.
Ability to provide hands-on childcare and support children at different developmental stages while respecting parental roles and professional boundaries.

Nice To Haves

CPR and First Aid certification.
Flexibility in the preferred weekly schedule.
A playful approach and sense of humor.

Responsibilities

Complete a thorough daily reset of each room, returning rooms, surfaces, and shared spaces to the family’s established standard and keeping the home ready for unexpected guests.
Maintain labeled organization systems and coordinate with the professional organizer when additional support is needed.
Coordinate recurring tasks and day-to-day communication among household staff, follow up on open items, and close open loops.
Coordinate seasonal clothing swaps, donation drop-offs, and replacement clothing or gear as the children grow.
Handle light tidying, dishes, and upkeep of high-traffic areas; change or coordinate replacement of air filters, lightbulbs, and batteries; and water indoor plants.
Coordinate with the part-time housekeeper and maintain orderly, well-stocked laundry areas; take a more hands-on role in summer laundry, including washing, folding, organizing, linen rotation, and ironing or steaming as needed.
Manage the family calendar and schedule medical and dental appointments for children, pets, and parents as needed.
Coordinate routine family vehicle maintenance, oil changes, registration renewals, and insurance-document tracking; keep vehicles fueled, organized, and ready; arrange or complete weekly basic cleaning; and drive vehicles to service appointments and other approved work-related needs.
Assist with printing, school-project materials, gift selection and wrapping, home files, and requests from the executive assistant or bookkeeper.
Book flights, hotels, and activities for travel, and travel with the children and family as needed.
Monitor pantry, refrigerator, pet, and household supplies; maintain supply lists; and manage weekly grocery and online-retailer orders and deliveries through the family’s shared ordering system.
Take ownership of online returns, including monitoring email, tracking deadlines, initiating returns, and promptly completing shipping or drop-offs.
Handle dry cleaning, gift shopping, and other household errands; collect and sort mail and packages, scan important mail to PDF, and break down shipping boxes.
Use the provided work card for approved purchases, retain receipts, and submit documentation to the family’s bookkeepers.
Prepare dinner approximately five nights per week at a consistent agreed-upon time, set the table, reset the kitchen, and leave it clean and ready for the next day.
Develop a rotating weekly menu for family approval, manage grocery shopping and ingredient availability, follow dietary preferences and allergy instructions, and prepare simple, healthy, protein-focused meals with fruits and vegetables.
Assist with simple weekly lunch batch preparation for a child as needed, coordinated around the agreed workweek; daily breakfast preparation is not part of the regular scope.
Provide light regular and backup childcare, including afternoon transitions, activity support, and occasional date-night or evening coverage within the agreed schedule.
Step in with one child while a parent supports the other, shifting between household tasks and childcare as needs change.
Assist with school and activity pickups and drop-offs, backpacks, clothing, snacks, and next-day preparation.
Proactively schedule and track recurring medical and dental appointments for children and parents, as well as household appointments and activities.
Support travel logistics, including bookings, packing, unpacking, and preparing children’s belongings and supplies.
Assist with event, holiday, and guest preparation, including errands, setup, and vendor coordination.
Work with the family in Oregon for approximately three months each summer, shifting toward more childcare and laundry support alongside meal preparation and everyday household needs.
Batch routine questions and updates into a concise digital check-in, such as an end-of-day text, and promptly text urgent or time-sensitive concerns.
Provide routine pet care, including feeding, dog walks, administering daily medication as directed, and replenishing supplies; schedule veterinary care and grooming, track preventive-care appointments, and clean the fish tank or arrange specialist service.
Interface with the handyman, home services concierge, and other contractors; monitor seasonal maintenance and weekly outdoor upkeep; schedule repairs and service visits; meet vendors on site; and coordinate access and follow-up.
Make weekly reset visits to a separate office property to stock the fridge, run the robotic vacuum, empty or fill the dishwasher, and put out fresh flowers.
Coordinate seasonal maintenance and outdoor-space upkeep.