House Manager & Family Assistant (with Meal Prep Support)

Sage Haus•San Jose, CA

2d•$35 - $40

About The Position

We are a warm, active family of four seeking steady support to help keep our home and routines running smoothly. Both parents work full-time —as a physician with a full schedule and in tech with frequent travel. Our two children, ages 6 and 3, are active, curious, and playful. They both enjoy time outdoors and love creative activities like art, science projects, and exploring new things. They also participate in after school activities such as swimming. We’re seeking a proactive, kind, and highly organized partner to help keep our home running smoothly, help with home systems, and to occasionally lend a hand with the kids. Our ideal candidate is calm, creative, and takes initiative — someone who sees what needs to be done, communicates clearly, and brings structure and care to the home environment. We value reliability, autonomy, and long-term collaboration. We want someone we can trust, be in partnership with, and who can be a reliable support person for our family.

Requirements

Can maintain a smoke-free environment
Has reliable transportation (family car available for errands/child transport)
Up to date on vaccinations (COVID & flu included)
Flexibility for occasional evenings, weekends, or overnight coverage
Please note: If moving forward with this role, a background check is required

Responsibilities

Household Management & Organization
Maintain daily tidiness throughout the home and reset key areas (kitchen, playroom, family spaces).
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas, sweeping under the table
Create and maintain household systems (e.g., closets, storage, pantry, toy organization, etc.)
Conduct seasonal swaps (clothing, décor, bedding) and prepare donations/pickups.
Ensure spaces are prepped for weekly cleaning services.
Oversee family and household calendars; help ensure smooth transitions for weekly activities.
Support general home maintenance (changing filters, light bulbs, etc.) and help coordinate vendors for seasonal tasks (e.g., irrigation, HVAC, pruning).
Inventory & Errands
Track and restock pantry, fridge, toiletries, household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping
Handle package pickup, mail sorting, and deliveries
Meal Planning & Preparation
Plan and prep healthy, balanced meals for adults and kids (2–3 dinners per week).
Prep items for school lunches (e.g., cut fruit, pack snacks).
Grocery shop for fresh ingredients, pantry staples, and meal-related items.
Follow family preferences: veggie-forward, plant-based, balanced meals (protein, veggie, carb).
Clean/ reset kitchen and keep tidy and organized after meal prep.
Laundry & Linen Care
Wash, dry, fold, and organize family laundry.
Keep laundry areas tidy and well-stocked with supplies
Vendor & Property Oversight
Track monthly/quarterly/yearly home upkeep tasks and assist in scheduling vendors
Family & Child Support
Help with occasional school/activity pickups (2–4x/month).
Provide light childcare and play supervision (arts & crafts, outdoor play, creative activities).
Offer back-up childcare coverage during hospital call nights or travel weeks (approximately 1x/month).
Assist with 1–2 date nights per month and occasional overnight stays with advance notice.
Deep Cleaning & Household Projects
Periodic deep cleaning of fridge, oven, and other high-use areas.
Help refresh and organize spaces such as the mudroom, garage, or special rooms.
Support special projects like photo framing, seasonal decorations, or fruit harvesting from family trees.
Administrative & Personal Assistant Support
Help manage calendars and reminders (appointments, school schedules, activity schedules, helping to coordinate playdates).
Support travel and logistics planning.
Research local activities, camps, or weekend ideas for family fun.
Assist with coordination of events, appointments, and guest prep