House Manager & Family Assistant wit Meal Prep Support

Sage Haus•Portland, OR

9d•$33 - $38•Onsite

About The Position

We are a down-to-earth blended family with three school-aged children (10, 12, and 15), four cats, and an Australian Shepherd. We have demanding careers and busy schedules filled with school, activities, and work commitments. We are looking for an organized, dependable, and self-directed individual to help bring structure, consistency, and calm to our household. This role is ideal for someone who enjoys creating order, anticipates needs, and takes pride in making life easier for others. We value building a long-term relationship and seek a trusted household partner who can become a dependable part of our family's everyday life.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable personal transportation
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations.
Comfort working with multiple pets, including cats and dog

Nice To Haves

Willingness to learn online resale platforms if not already familiar.

Responsibilities

Support the morning routine on school days: preparing backpacks, clothing, lunches, and medications
Occasional pick-ups and drop-offs for kids' activities as needed
Kid-related errands during the school year and summer
Occasional house sitting and pet sitting when the family travels
Create and maintain household organization systems throughout the home
Daily resets: dishes, surface tidying, vacuuming high-traffic areas, and running robot vacuums
Prep the home before the monthly cleaner arrives
Seasonal swaps for clothing, decor, and bedding (including holidays)
Packing and unpacking support for family travel
Indoor and outdoor plant care and watering
Replace batteries, light bulbs, and smoke detectors as needed
Manage outdoor patio furniture, including covering and refreshing during rain
Refresh and reorganize the garage, mudroom, and entryway
Clean and maintain HVAC filters, dehumidifiers, and air purifiers
Ongoing and one-off organizational projects (closets, gear, toys)
Maintain and manage running household supply lists
Restock pantry, fridge, and household essentials
Manage household subscriptions (Dropps, Chewy, + Who Gives a Crap)
Store pick-ups, returns, and occasional gift shopping
Mail and package handling; breaking down boxes
Coordinate and ship items for online resale (eBay or similar platforms); willingness to learn if not already familiar
For Parent weeks: Grocery shopping, batch prep easy breakfasts and healthy after-school snacks + prepare school lunches for the kids
Manage the planning and preparation for one family dinner each week, including meal planning, grocery shopping, and ingredient prep—no cooking required.
Follow gluten-free dietary requirements carefully (one household member has celiac disease)
Kitchen cleanup and maintenance throughout the day
Wash, dry, fold, and put away laundry for the family and kids
Weekly linen and bedding rotation
Maintain a tidy and well-stocked laundry area
Feed and walk the dog daily
Clean cat litter boxes regularly
Schedule vet and grooming appointments for all pets
Administer flea treatments as needed
Maintain pet supplies and manage the Chewy subscription
Clean, vacuum, and organize the family vehicle
Fuel the family vehicle as needed
Serve as the primary point of contact for the bi-weekly landscaper and monthly house cleaner
Research and coordinate contractor quotes for repairs and home projects
Schedule and oversee seasonal property maintenance (e.g., pressure washing)
Manage the household calendar, including kids' extracurriculars, appointments, and family activities
Support with bill payment and budget/receipt tracking
Coordinate events and appointments for the family (medical, dental, activities, etc.)
Assist with travel planning and logistics