House Manager & Family Assistant wit Meal Prep Support

Sage Haus•Portland, OR

7d•Onsite

About The Position

We are a down-to-earth blended family with three school-aged children (10, 12, and 15), four cats, and an Australian Shepherd. We are seeking a reliable and organized House Manager & Family Assistant to help bring structure, consistency, and calm to our busy household. This role is ideal for someone who naturally creates order, notices what needs attention, and takes pride in making life easier for others. The ideal candidate will be a trusted household partner who enjoys supporting behind the scenes, values building a long-term relationship, and finds fulfillment in becoming a dependable part of our family's everyday life. This is a part-time position requiring 12 hours per week, with an alternating weekly schedule based on the family's custody and school routine.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable personal transportation.
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations.
Comfort working with multiple pets, including cats and dog.

Nice To Haves

Experience with online resale platforms (eBay or similar) is a plus, or willingness to learn.
Experience with gluten-free dietary requirements is beneficial.

Responsibilities

Support the morning routine on school days: preparing backpacks, clothing, lunches, and medications.
Occasional pick-ups and drop-offs for kids' activities as needed.
Kid-related errands during the school year and summer.
Occasional house sitting and pet sitting when the family travels.
Create and maintain household organization systems throughout the home.
Perform daily resets: dishes, surface tidying, vacuuming high-traffic areas, and running robot vacuums.
Prep the home before the monthly cleaner arrives.
Manage seasonal swaps for clothing, decor, and bedding (including holidays).
Provide packing and unpacking support for family travel.
Perform indoor and outdoor plant care and watering.
Replace batteries, light bulbs, and smoke detectors as needed.
Manage outdoor patio furniture, including covering and refreshing during rain.
Perform deep cleaning and special projects such as refreshing and reorganizing the garage, mudroom, and entryway.
Clean and maintain HVAC filters, dehumidifiers, and air purifiers.
Undertake ongoing and one-off organizational projects (closets, gear, toys).
Maintain and manage running household supply lists.
Restock pantry, fridge, and household essentials.
Manage household subscriptions.
Handle store pick-ups, returns, and occasional gift shopping.
Manage mail and package handling; break down boxes.
Coordinate and ship items for online resale (eBay or similar platforms); willingness to learn if not already familiar.
For Parent weeks: Grocery shopping, batch prep easy breakfasts and healthy after-school snacks + prepare school lunches for the kids.
Manage the planning and preparation for one family dinner each week, including meal planning, grocery shopping, and ingredient prep—no cooking required.
Follow gluten-free dietary requirements carefully.
Perform kitchen cleanup and maintenance throughout the day.
Wash, dry, fold, and put away laundry for the family and kids.
Perform weekly linen and bedding rotation.
Maintain a tidy and well-stocked laundry area.
Feed and walk the dog daily.
Clean cat litter boxes regularly.
Schedule vet and grooming appointments for all pets.
Administer flea treatments as needed.
Maintain pet supplies and manage the Chewy subscription.
Clean, vacuum, and organize the family vehicle.
Fuel the family vehicle as needed.
Serve as the primary point of contact for the bi-weekly landscaper and monthly house cleaner.
Research and coordinate contractor quotes for repairs and home projects.
Schedule and oversee seasonal property maintenance (e.g., pressure washing).
Manage the household calendar, including kids' extracurriculars, appointments, and family activities.
Support with bill payment and budget/receipt tracking.
Coordinate events and appointments for the family (medical, dental, activities, etc.).
Assist with travel planning and logistics.