House Manager & Family Assistant (with Light Meal Prep Support)

Sage Haus•Tampa, FL

1d•Onsite

About The Position

We are a vibrant, active family living in Tampa, FL, with four energetic children aged 11, 8, 6, and 4. Our home is full of life, laughter, and the occasional chaos that comes with raising a busy family. When we’re not juggling school, extracurriculars, and family activities, we love to spend time together traveling. We believe in creating an environment where our children can grow, explore, and develop their passions while maintaining a well-balanced, organized home. Despite our busy schedules, we are committed to creating a warm, organized, and structured environment where our kids can grow, learn, and thrive. We’re looking for a warm, reliable House Manager and Family Assistant to join our team. This role will provide the opportunity to make a meaningful impact on our household by ensuring everything runs smoothly. You’ll be the backbone of our home, keeping it organized, managing logistics, supporting meal prep, and occasionally stepping in with childcare. This role will give you the unique opportunity to support our family’s daily rhythms while making a real impact in our home. You’ll be the behind-the-scenes hero who keeps everything organized, from managing household logistics to providing light meal prep and occasionally assisting with childcare. We value flexibility and a proactive attitude—someone who can think ahead, anticipate needs, and make life easier for us all. If you’re someone who thrives in a dynamic environment and is passionate about helping families succeed, we’d love to have you on board! Our ideal candidate is someone who is highly organized and able to manage multiple aspects of the household at once, takes a proactive approach and can anticipate needs without being asked, is detail-oriented, with a focus on maintaining a tidy, clutter-free, and organized home, is flexible and adaptable, as the family’s needs may shift week-to-week, is discreet and professional, able to provide thoughtful recommendations while also taking direction respectfully, and is comfortable with a warm but professional relationship with the family and children.

Requirements

Maintain a smoke-free environment
Reliable transportation (mileage reimbursement provided)
Must be proactive, detail-oriented, and organized
Comfortable working independently with minimal supervision
Highly organized and able to manage multiple aspects of the household at once
Takes a proactive approach and can anticipate needs without being asked
Detail-oriented, with a focus on maintaining a tidy, clutter-free, and organized home
Flexible and adaptable, as the family’s needs may shift week-to-week
Discreet and professional, able to provide thoughtful recommendations while also taking direction respectfully
Comfortable with a warm but professional relationship with the family and children
Background check

Nice To Haves

Availability on weekends as needed is a plus

Responsibilities

Maintain cleanliness and organization in both the primary and secondary homes, ensuring a "resort-ready" appearance
Reset and tidy rooms daily; maintain overall neatness, ensure hope is prepped for cleaning services
Handle light laundry, including steaming wrinkled items and occasional ironing
Manage household inventory (groceries, toiletries, supplies)
Supervise and coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
Assist with vendor coordination (pool care, maintenance, etc.)
Track and restock pantry, fridge, toiletries, household supplies
Create and manage running household supply lists
Oversee and manage Amazon orders and package handling
Run errands: grocery shopping, returns, dry cleaning, gift shopping
Support meal planning and prep healthy balanced meals and snacks for adults and kids a few times per week
Assist with meal planning, grocery shopping, and kitchen clean-up
Walk and care for the 20-25 lb Cavapoo when the family is absent
Coordinate vet and grooming appointments
Keep pet supplies stocked and organized
Occasional pick-ups/drop-offs for school and extracurricular activities
Assist with prepping school bags, snacks, and meals for kids
Provide backup childcare support when needed - if both parents are headed to various events and there needs to be another driver
Schedule and oversee maintenance, oil changes, and inspections
Ensure vehicles are fueled, cleaned, and organized
Track registration, insurance, and service schedules
Provide assistance for hosting family events and guest preparations
Help coordinate and execute holiday plans and activities to include additional appointments as needed
Help with travel planning, scheduling and logistics
Awareness of family calendar & sending of reminders