House Manager and Family Assistant (with meal prep)

Sage Haus•Fairfax, CA

42d•Onsite

About The Position

We are a fun-loving, playful household with a driven, creative entrepreneur and her energetic toddler. Our style is minimalist; we like things simple, beautiful, and functional. The aesthetic here matters: every item earns its place, and there's a real appreciation for good design, quality ingredients, and thoughtful choices. Our days are full and well-paced, with plenty of activities. After work and school each day we prioritize meaningful family time. We love getting outside and throwing rocks in the creek, dancing to the band at the local farmers market, and playing water games on the back deck. Evenings are intentional, with a consistent routine that keeps us both balanced. We're navigating a transitional season right now, which makes the right household support not just helpful but genuinely meaningful. This role will feel like a true partnership. The right person will step in, read the room, and make things run smoother without being asked twice. The ideal candidate brings warm, upbeat energy into the home. You're playful and creative with kids, easy-going in conversation, and quietly capable when it comes to getting things done. You have exceptional taste and a natural eye for design and detail. You walk into a space and immediately see how it could function better or look more beautiful, and you take initiative to make that happen. You're happy, upbeat, and grounded - someone who brings good energy without overwhelming the room. You're observant, intuitive and proactive by nature. If you notice something needs fixing, you make the call. If something is running low, you restock it. You’re flexible - if plans change, you can pivot with ease. Honesty and integrity are non-negotiables for you, and you take ownership of your work without needing to be micromanaged. You treat a family’s home with care and respect, and you can be trusted with sensitive information and personal matters. You communicate clearly, follow through on commitments, and take pride in doing things well. Most importantly, you’re looking for a long-term role where you can become a trusted, invaluable partner in our family’s life.

Requirements

Maintain a smoke-free environment
Must be authorized to work in the United States
Must have reliable transportation and valid driver's license
Fragrance-free (preferred)
CPR and First Aid certified, or willing to obtain prior to employment
Ability to be flexible with schedule, hours - as needed
Located in or near the North Bay (preferred)
Must be willing to sign a Non-Disclosure Agreement (NDA) upon employment

Nice To Haves

Bilingual (Spanish)
Eye for design
Scripting experience
Filming experience
Comfort with basic makeup or hair touch-ups for business content creation

Responsibilities

Preschool pick-up 1-2 times per week, with childcare supervision through the afternoon until parent returns home (~4:30-5:30pm)
Occasional evening childcare (one evening per week) and weekend coverage as needed
Prepare daily school lunch for toddler
Kid-related clothes shopping
Plan and facilitate creative and enriching activities such as arts and crafts, library visits, sensory play, and outings
Come up with creative ideas for family outings and activities, as well as solo experiences for the parent (museum installations, restaurant reservations, experiences, etc.)
Implement and maintain household organization systems in a minimalist home (decluttering is a priority)
Daily resets of living spaces
Light tidying including putting away clothing, clearing surfaces, putting away dishes, vacuuming high-traffic areas, and keeping common areas tidy
Take out the trash as needed, and to the curb once a week
Seasonal clothing swaps
Coordinate and prepare donation drop-offs
Indoor plant care
Change batteries, light bulbs, and smoke detectors as needed
Meal prep breakfast options for the family (i.e. quiche and fritatta)
Prepare fresh, varied daily lunches for the family
Prepare 1-2 dinners per week: one hot and ready, one prepped for easy reheating
In-person grocery shopping
Kitchen cleanup and ongoing maintenance
Wash, fold, and organize laundry once per week
Ironing, steaming, and special garment care as needed
Keep the laundry room/storage shed tidy and well-stocked
Inventory & Errands
Restock pantry, fridge, and household supplies
Manage running household supply lists and subscriptions
Handle returns (packages, library books, etc.)
Prepare and manage dry cleaning
Gift shopping and wrapping with a strong sense of taste and creativity
Birthday tracking including buying and wrapping gifts, and mailing cards
Vehicle Upkeep
Fueling the family vehicle
Interior cleaning and organization of the family vehicle
Schedule vehicle maintenance as needed
Deep Cleaning & Special Projects
Refresh and maintain shed organization
Clean and maintain humidifiers and air purifiers
Organizational projects throughout the home (toys, gear, wallpaper, etc)
Vendor & Property Oversight
Oversee and coordinate with cleaners, contractors, and landscapers
Research and coordinate repairs, service quotes, and scheduling
Hire and manage landscaper
Seasonal property maintenance coordination (gutter cleaning, power-washing, etc.)
Manage outdoor spaces: cover furniture, water plants and tend to the garden, tidy deck toys
Administrative & Personal Assistant Support
Travel planning and logistics including research, booking, packing prep, and airport driving as needed
Visibility into the household calendar to support vendor scheduling and meal planning
Appointment coordination for the parent and child
House hunting support including attending open houses and capturing video walkthroughs to share with the parent
Coordinate with interior decorator on home prep and move-in logistics if applicable
Bonus: Scripting experience, filming experience and comfort with basic makeup or hair touch-ups for business content creation.
In the future, it could also involve email management.