Part-Time House Manager and Family Assistant

Sage Haus•Oak Brook, IL

22h•Onsite

About The Position

We are a warm and intentional family of six, balancing the energy of our four children with the demands of our careers and ongoing home projects. Our children, ages 9, 7, 4, and 2, each have unique interests that are growing quickly, and we're actively navigating their expanding schedules alongside our own. One parent works full-time from home with some travel, while the other has recently transitioned into a part-time role, allowing her to juggle parenting duties with her work commitments. With the complexity of two home builds—one here in Oak Brook, where we currently live, and a summer home in Michigan—we’re staying busy overseeing the building process and managing all the moving parts involved. As we continue to grow and change, we’re seeking someone who can step in and partner with us to keep things running smoothly. Our ideal candidate will help us maintain structure and efficiency in our home, allowing us to focus more on quality time together as a family. We value clear communication and a collaborative relationship, and we’re looking for someone who can be a trusted, long-term partner in managing the home. We need someone who is not just a behind-the-scenes helper but also someone who can anticipate needs, step up when required, and help us stay ahead of daily tasks. This role will evolve with us, and we’re excited to find someone who can grow with our family and be a key part of our ongoing journey.

Requirements

Maintain a smoke free environment
Reliable transportation and clean driving record
Experience working with and around children
Ability to work independently, with a proactive and self-sufficient approach
Strong organizational and multitasking skills
Proactive, organized, and detail-oriented individual who thrives in a dynamic household.
Take pride in anticipating needs and solving problems independently, and enjoy stepping in to help wherever necessary, whether it’s supporting the kids or tackling household tasks.
Reliable, punctual, and excited about the opportunity for a long-term fit, with the potential to grow as our needs evolve.
Know how to read the room and adjust as priorities shift throughout the day—whether it’s lending a hand with the kids as needed or working quietly behind the scenes to keep things running smoothly.
Energized by new challenges and enjoy taking on tasks that might not be part of your usual routine.
Value clear communication and maintain professionalism in every situation.
Comfortable creating a supportive, calm environment for the family.
Thrives in a collaborative, fast-paced environment and enjoys making a meaningful impact in the household.

Nice To Haves

Mileage reimbursement will be provided

Responsibilities

Maintain household organization systems
Perform daily resets including: dishes, vacuuming high-traffic areas, wiping surfaces, making beds, taking trash out from kitchen and bathrooms throughout the home, etc using eco-friendly, non-toxic cleaning products to support healthy indoor environments
Tidy playroom, art area, and kids’ areas daily
Rotate seasonal clothing between the kids, managing size transitions and ensuring everything is accessible and visible
Assist with organizing and hosting duties for family events (e.g. birthday parties and holidays), school events, and special occasions as requested
Refresh high-traffic areas like the mudroom and entryway, ensuring everything is organized and accessible (e.g., shoes, coats)
Provide backup childcare and supervision as needed (e.g. care during work calls throughout the day, during school closures, or when parents are out of the house with other children)
Assist with occasional school or activity pick-ups and transport as requested
Opportunity for date night babysitting will be available
Help with travel prep for the kids, including packing coordinating outfits for trips, snacks, and entertainment
Help with occasional family outings (e.g. zoo, museums, etc)
Process produce (wash and chop) for grab-and-go snacking
Prepare occasional meals and snacks for the kids as requested
Batch prepare breakfast options (e.g. muffins) and proteins for use throughout the week
Prepare healthy dinners (either preparing select ingredients or executing full recipes from meal delivery service)
Follow family’s dietary preferences for organic whole foods where possible, making intentional swaps for clean ingredients where appropriate
Maintain kitchen cleanliness and organization
Assist with grocery shopping and pickup as requested
Wash, fold, and organize family laundry with an emphasis on children’s clothes, being mindful of sizes and monitoring as they outgrow items, etc
Steam items as needed
Hang-dry items for maintained quality for use by four children
Oversee linen washing and rotation, including towels, comforters, couch blankets, and furniture covers
Maintain tidy and stocked laundry areas
Manage shared household supply lists and notify mom when items are running low
Manage subscriptions and delivery/unpacking of household supplies
Put away and organize household supplies, being mindful to intentionally distribute and refill necessary items throughout the house (e.g. refilling soap dispensers and paper products)
Run errands as requested, including: making returns, dropping off/picking up dry cleaning, gift shopping, party supply pick up, and making donations
Handle mail and packages and break down boxes
Serve as the on-site point of contact for vendors (e.g., cleaners, landscapers, and service providers)
Manage outdoor spaces, ensuring kids’ toys (e.g. water table) and outdoor furniture are cleaned regularly
Assist with preparations for hosting at and traveling to the family’s second home in Michigan as needed
Opportunities to travel to family’s Michigan home may be available a few times per year
Perform deep cleaning for appliances, including microwave oven, refrigerator, dish washer, and laundry equipment in accordance with recommended maintenance schedules
Manage compost for both the at-home composting system and pickup service for items that can’t be composted at home
Clean winter gear (coats, boots, blankets, etc) and organize for storage
Assist with packing and unpacking for the family’s local move next year
Maintain awareness of joint family Skylight Calendar, ensuring all appointments and concurring logistical needs are planned for
Maintain awareness of family travel planning and provide logistical support as needed
Maintain pet supplies
Feed cat and clean litter as needed
Opportunities to pet/house sit will be available during family travel