House Manager and Family Assistant (with meal prep)

Sage Haus•Fairfax, CA

44d•$38 - $42•Onsite

About The Position

We are seeking a part-time House Manager and Family Assistant to provide support for a fun-loving, playful household with an energetic toddler. The ideal candidate will bring warm, upbeat energy, exceptional taste, and a natural eye for design and detail. This role is a true partnership, requiring someone who is observant, intuitive, proactive, flexible, honest, and takes ownership of their work. The position involves a variety of responsibilities including family support, household organization and maintenance, meal support, laundry, errands, vehicle upkeep, deep cleaning, vendor oversight, and administrative/personal assistant support. The family values a minimalist aesthetic, good design, quality ingredients, and thoughtful choices. They are navigating a transitional season and are looking for a long-term role where the candidate can become a trusted, invaluable partner.

Requirements

Maintain a smoke-free environment
Must be authorized to work in the United States
Must have reliable transportation and valid driver's license
CPR and First Aid certified, or willing to obtain prior to employment
Ability to be flexible with schedule, hours - as needed
Must be willing to sign a Non-Disclosure Agreement (NDA) upon employment

Nice To Haves

Fragrance-free
Located in or near the North Bay
Bilingual (Spanish)
Eye for design

Responsibilities

Preschool pick-up 1-2 times per week, with childcare supervision through the afternoon until parent returns home (~4:30-5:30pm)
Occasional evening childcare (one evening per week) and weekend coverage as needed
Prepare daily school lunch for toddler
Kid-related clothes shopping
Plan and facilitate creative and enriching activities such as arts and crafts, library visits, sensory play, and outings
Come up with creative ideas for family outings and activities, as well as solo experiences for the parent (museum installations, restaurant reservations, experiences, etc.)
Implement and maintain household organization systems in a minimalist home (decluttering is a priority)
Daily resets of living spaces
Light tidying including putting away clothing, clearing surfaces, putting away dishes, vacuuming high-traffic areas, and keeping common areas tidy
Take out the trash as needed, and to the curb once a week
Seasonal clothing swaps
Coordinate and prepare donation drop-offs
Indoor plant care
Change batteries, light bulbs, and smoke detectors as needed
Meal prep breakfast options for the family (i.e. quiche and fritatta)
Prepare fresh, varied daily lunches for the family
Prepare 1-2 dinners per week: one hot and ready, one prepped for easy reheating
In-person grocery shopping
Kitchen cleanup and ongoing maintenance
Wash, fold, and organize laundry once per week
Ironing, steaming, and special garment care as needed
Keep the laundry room/storage shed tidy and well-stocked
Restock pantry, fridge, and household supplies
Manage running household supply lists and subscriptions
Handle returns (packages, library books, etc.)
Prepare and manage dry cleaning
Gift shopping and wrapping with a strong sense of taste and creativity
Birthday tracking including buying and wrapping gifts, and mailing cards
Fueling the family vehicle
Interior cleaning and organization of the family vehicle
Schedule vehicle maintenance as needed
Refresh and maintain shed organization
Clean and maintain humidifiers and air purifiers
Organizational projects throughout the home (toys, gear, wallpaper, etc)
Oversee and coordinate with cleaners, contractors, and landscapers
Research and coordinate repairs, service quotes, and scheduling
Hire and manage landscaper
Seasonal property maintenance coordination (gutter cleaning, power-washing, etc.)
Manage outdoor spaces: cover furniture, water plants and tend to the garden, tidy deck toys
Travel planning and logistics including research, booking, packing prep, and airport driving as needed
Visibility into the household calendar to support vendor scheduling and meal planning
Appointment coordination for the parent and child
House hunting support including attending open houses and capturing video walkthroughs to share with the parent
Coordinate with interior decorator on home prep and move-in logistics if applicable
Scripting experience, filming experience and comfort with basic makeup or hair touch-ups for business content creation
Email management in the future