HOA Assistant General Manager

Seabreeze Management Company•Long Beach, CA

About The Position

Seabreeze Management Company is a full-service property management firm managing more than 150,000 residential and commercial properties. The Assistant General Manager supports the community’s day-to-day association operations under the guidance of the General Manager, provides administrative support to the General Manager and Board of Directors, and manages the community Lifestyle program. The role combines administrative work, resident communication, vendor coordination, property inspections, and community event and facility support. The position requires regular business-hours availability and attendance at Board meetings after regular business hours when necessary. It includes hands-on event setup and breakdown, including lifting up to 60 pounds, and weekly trash receptacle duties. The stated annual salary is $90,000–$95,000.

Requirements

At least 2 years of relevant experience.
High school diploma or equivalent required; college coursework or an AA degree is required according to the minimum education section.
Strong interpersonal skills for engaging with residents, vendors, Board members, and staff in person and in writing.
Ability to assess situations, resolve conflicts, and make timely decisions aligned with community standards.
Ability to manage multiple priorities, meet deadlines, maintain accurate records, and track follow-ups.
Experience supporting or managing teams, providing guidance, and fostering collaboration.
Familiarity with HOA governance, CC&Rs, compliance procedures, budget processes, and property maintenance.
Comfort using property management software, Microsoft Office Suite, email systems, and digital communication tools.
Availability during regular business hours and for Board meetings after regular business hours as necessary.
Ability to lift up to 60 pounds for event setup and breakdown.
Ability to perform weekly trash receptacle duties.

Nice To Haves

Prior HOA or resort-style community exposure is strongly preferred.
A two-year degree is highly desirable.
Familiarity with CC&Rs and Nevada HOA regulations (NRS 116).
Bachelor’s degree preferred.
CMCA® and AMS® designations desired.

Responsibilities

Provide confidential administrative and project support to the General Manager and Board of Directors.
Draft correspondence, reports, meeting minutes, and agendas.
Coordinate office workflow, manage timelines, and maintain inventory and supplies.
Maintain and update the homeowner and resident database in coordination with accounting.
Prepare monthly Board packets and help organize meetings, elections, and governance-related communications.
Assist with drafting and distributing notices about assessments, insurance, rule violations, and architectural requests.
Respond to resident correspondence and track follow-up items.
Conduct property inspections for rule violations and maintenance issues, compile findings, and report to the General Manager.
Obtain vendor bids and proposals for Board consideration and coordinate on-site vendor visits and project oversight.
Liaise with contractors and ensure timely, high-quality completion of projects and services.
Plan, promote, and coordinate community social events, classes, and workshops to encourage resident engagement.
Create and distribute monthly event calendars and promotional materials; coordinate event logistics, including setup, vendor management, and cleanup.
Supervise use of Clubhouse facilities and maintain reservation schedules, setups, and facility readiness.
Support the Recreation Committee through meeting attendance, event planning, and budget tracking.
Maintain Clubhouse bulletin boards, flyer racks, and communication materials with current information.
Manage event budgets and submit fund requests with supporting documentation.
Maintain inventory and order supplies for activities and the Clubhouse.
Assist with preparation and deposits for special events and resale shop accounts.
Open and secure the Clubhouse as needed and report facility concerns or maintenance needs to the General Manager.
Ensure compliance with Clubhouse rules and recommend updates when appropriate.
Provide hands-on event setup and breakdown, including lifting tables and chairs up to 60 pounds.
Manage waste disposal after events and handle trash receptacle duties weekly.
Perform other duties as assigned.