HOA Assistant General Manager
About The Position
Seabreeze Management Company is a full-service property management firm serving residential and commercial properties and homeowners’ associations. The HOA Assistant General Manager supports the day-to-day operations of the association and works closely with the General Manager, providing administrative support, communicating with residents, coordinating vendors, and managing the community Lifestyle program. The role also supports Board and governance activities and coordinates community events and Clubhouse operations. The position requires regular business-hour availability and availability for Board meetings after regular business hours as needed. It includes hands-on event setup and breakdown, including lifting up to 60 pounds, and weekly trash receptacle duties.
Requirements
- At least 2 years of relevant experience.
- High school diploma or equivalent required.
- College coursework or an AA degree required.
- Strong interpersonal and written communication skills for engaging with residents, vendors, Board members, and staff.
- Ability to assess situations, resolve conflicts, and make sound, timely decisions consistent with community standards.
- Ability to manage multiple priorities, meet deadlines, maintain accurate records, and track follow-ups.
- Experience supporting or managing teams, providing guidance, and fostering a collaborative, solutions-focused environment.
- Familiarity with HOA governance, CC&Rs, compliance procedures, budget processes, and property maintenance.
- Comfort using property management software, Microsoft Office Suite, email systems, and digital communication tools.
- Availability during regular business hours and for Board meetings after regular business hours as needed.
- Ability to lift up to 60 pounds for event setup and breakdown.
- Ability to handle weekly trash receptacle duties.
Nice To Haves
- Prior HOA or resort-style community exposure is strongly preferred.
- A two-year degree is highly desirable.
- Bachelor’s degree preferred.
- Familiarity with CC&Rs and Nevada HOA regulations (NRS 116) is a plus.
- CMCA® and AMS® designations desired.
Responsibilities
- Provide confidential administrative and project support to the General Manager and Board of Directors.
- Draft correspondence, reports, meeting minutes, and agendas.
- Coordinate office workflow, manage timelines, and maintain inventory and supplies.
- Maintain and update the homeowner and resident database in coordination with accounting.
- Prepare monthly Board packets and help organize meetings, elections, and governance communications.
- Assist in drafting and distributing notices related to assessments, insurance, rule violations, and architectural requests.
- Respond to resident correspondence and track follow-up items.
- Conduct property inspections for rule violations and maintenance issues; compile findings and report them to the General Manager.
- Obtain vendor bids and proposals for Board consideration, coordinate on-site vendor visits, and oversee projects.
- Liaise with contractors and help ensure timely, high-quality completion of projects and services.
- Plan, promote, and coordinate community social events, classes, and workshops.
- Create and distribute monthly event calendars and promotional materials; coordinate event logistics, including setup, vendor management, and cleanup.
- Supervise Clubhouse use and maintain reservation schedules, setups, and facility readiness.
- Support the Recreation Committee through meeting attendance, event planning, and budget tracking.
- Maintain Clubhouse bulletin boards, flyer racks, and communication materials with current information.
- Manage event budgets and submit fund requests with supporting documentation.
- Maintain inventory and order supplies for activities and the Clubhouse.
- Assist with preparation and deposits for special events and resale shop accounts.
- Open and secure the Clubhouse as needed and report facility concerns or maintenance needs to the General Manager.
- Ensure compliance with Clubhouse rules and recommend updates as appropriate.
- Provide hands-on event setup and breakdown, including lifting tables and chairs up to 60 pounds.
- Manage waste disposal after events and handle weekly trash receptacle duties.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
