HOA and Municipal Compliance Specialist
About The Position
The HOA and Municipal Compliance Specialist ensures FirstKey Homes rental properties across all markets comply with local homeowners’ association requirements. The role tracks, monitors, and updates records to ensure applications are completed, fees are paid, and properties comply with covenants. The specialist reviews HOA covenants, coordinates with associations to obtain information and invoices, assists with registration and license applications, and submits fee requests and invoices for approval and payment. The role also maintains reports, spreadsheets, and software records; gathers information from databases for reporting; works with internal teams to ensure HOA information is accurate; and supports compliance with organizational policies and government regulations. Additional duties may be assigned by the incumbent’s manager based on company needs.
Requirements
- High school diploma or equivalent.
- Minimum of 1 year of experience in a compliance or administrative-type role.
- Intermediate proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Knowledge of administrative and clerical procedures and systems, including word processing, file and records management, designing forms, and office procedures and terminology.
- Critical-thinking, monitoring, time-management, speaking, and writing skills.
- Attention to detail, independence, cooperation, achievement orientation, analytical thinking, and adaptability/flexibility.
Nice To Haves
- Bachelor’s degree in Accounting or a similar field.
- Experience with Yardi or a similar property management program.
- Experience interpreting and complying with HOA covenants.
- Experience working in a fast-paced, high-growth environment.
Responsibilities
- Review and document covenants, conditions, and restrictions for HOA requirements and fees.
- Coordinate with local HOAs to obtain association information and updated invoices.
- Assist with completing HOA registration and license applications.
- File HOA fee requests and ensure HOA invoices are processed and approved through payment applications in a timely manner.
- Submit invoices for approval through payment applications.
- Maintain reports with HOA information for tracking purposes.
- Maintain Microsoft Excel spreadsheets and data in various software programs to track HOA information.
- Assist with pulling information from various databases for HOA reporting.
- Work with internal teams to ensure HOA information is accurate.
- Ensure compliance with organizational policies and government regulations.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
